Executive Assistant – Operations & Admin Virtual Assistant
Assist World
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇿🇦 South Africa
Visit company websiteSalary
💰 $800 - $1,100 per month
Job Level
Mid-LevelSenior
About the role
- Manage a busy inbox by triaging emails, organizing by priority, and flagging items for the founder
- Draft and send responses based on guidance/previous patterns
- Maintain the founder’s calendar, scheduling and confirming internal and client meetings, and managing time zones for U.S.-wide clients
- Track follow-ups to ensure nothing falls through the cracks
- Lead operational tasks including supporting client transitions from QuickBooks payments to ACH, implementing and documenting payment policies, and data organization for business decisions
- Help implement and maintain basic project/task management once tools are chosen
- Create and maintain SOPs and process documentation
- Perform basic tasks inside client accounts like filling out forms and updating information
- Assist with contracts and proposals, using templates, updating fields, and coordinating sending via tools like DocuSign
- Support the founder with occasional personal admin tasks
- Suggest ways to streamline workflows and reduce manual work
- Bring ideas and best practices from past roles for continuous improvement
Requirements
- Minimum 3–4 years as an Executive Assistant, Admin VA, Operations VA, or similar role
- Comfortable working with founders/owners in fast-moving environments
- Excellent written and spoken English
- Highly organized, detail-oriented, and reliable
- Strong inbox and calendar management skills
- Proven ability to prioritize, manage competing tasks, and follow through
- Comfortable working with sensitive information and maintaining strict confidentiality
- Able to self-manage, work independently, and proactively ask for clarification when needed
- Experience working with companies that don’t have fully built SOPs and helping create structure
- Able to work full-time (40 hours/week) aligned with Pacific Time (PST)
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementemail triagingdata organizationproject managementSOP creationcontract managementproposal managementpayment processingDocuSignACH transactions
Soft skills
organizational skillsdetail-orientedreliabilityprioritizationtask managementconfidentialityindependenceproactive communicationworkflow improvementadaptability