Director of Administration

ASPCA

Director of Administration for ASPCA managing executive support and administrative functions. Leading process improvements and unifying services across teams and locations.

Posted 5/11/2026full-timeRemote • 🇺🇸 United StatesLead💰 $98,000 - $127,000 per yearWebsite

About the role

Key responsibilities & impact

The Director of Administration is responsible for completing the daily administrative functions that support the Chief Program Officer (CPO) and the SVP of Program Operations and New Initiatives (SVP, PONI) and working closely with both Program leaders and key partners in ASPCA Operations to establish and improve systems.
Offer a strong guiding voice that will unify services across teams and locations and encourage an efficient, respectful team culture, while also developing and leading process and communication improvements to ensure that the entire Program team has the leadership and support needed to successfully deliver on our mission.
Partner with and directly support the Chief Program Officer; will partner with, support and report to the SVP Program Operations and New Initiatives; and will partner with the Senior Director, Portfolio Management, Programs.
Manage and protect calendars. Schedule and prioritize all appointments, troubleshoot scheduling challenges, and schedule group meetings, conferences, teleconferences and travel.
Oversee special projects and initiatives as assigned by CPO and/or SVP, PONI

Requirements

What you’ll need

Bachelor’s degree or equivalent professional experience required
7 years of experience providing administrative support with at least 2 years of experience providing administrative support at the executive level, including managing calendars for others and providing logistic support for ongoing work and priorities required
2 years’ experience managing people required
3 years of experience booking travel arrangements for others (e.g. booking flights, hotels, etc.) and making meeting arrangements (virtual and on-site) for others, required
Familiarity with animal welfare preferred
Experience with budgeting support and expense reporting for others strongly preferred
Experience with project management preferred
Experience with event and/or conference planning, set-up and execution preferred
Experience taking meeting minutes and outlining and helping lead next steps required
Writing and editing experience strongly preferred
Proficient in a variety of computer programs, including Outlook, Excel, and PowerPoint, with an affinity for adopting new technology quickly
Strong verbal and written communication, including excellent grammar and editing and proofreading skills

Benefits

Comp & perks

Affordable health coverage, including medical, employer-paid dental and optional vision coverage.
Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays and paid personal time off that allows flexibility to observe the days that mean the most to you.
Competitive financial incentives and retirement savings, including a 401(k) plan with generous employer contributions — we match dollar-for-dollar up to 4% and provide an additional 4% contribution toward your future each year.
Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field and so much more.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementlogistic supporttravel arrangementsbudgeting supportexpense reportingproject managementevent planningmeeting minuteswriting and editing

Soft Skills

leadershipcommunicationteam cultureorganizational skillsproblem-solvingcollaborationrespectful interactionprocess improvementsupportiveguiding voice

Certifications

Bachelor's degree