Executive Assistant – Executive Director

Asian Law Caucus

. Manage the ED’s complex calendar, making judgment calls on scheduling priorities, protecting time for strategic work, and communicating diplomatically with internal and external stakeholders who are seeking the ED’s time.

Posted 4/21/2026full-timeSan Francisco • California • 🇺🇸 United StatesLead💰 $68,000 - $88,725 per yearWebsite

About the role

Key responsibilities & impact

Manage the ED’s complex calendar, making judgment calls on scheduling priorities, protecting time for strategic work, and communicating diplomatically with internal and external stakeholders who are seeking the ED’s time.
Monitor and help manage the ED’s inbox, learning her communication style and voice, flagging urgent matters, drafting correspondence, and redirecting or resolving what does not require her attention.
Coordinate closely with the Development team to support the Executive Director's fundraising role, including donor meeting logistics and follow-up.
Draft, edit, and produce materials for the ED including correspondence, memos, presentations, and talking points; ability to support with social media content including LinkedIn posts a plus.
Support the Board of Directors by scheduling meetings, setting agendas, compiling and distributing board packets, taking minutes, following up on action items, and organizing and maintaining documents on the board management platform, including other organizational activities.
Provide logistical support for both onsite and remote meetings including travel arrangements, meals, reservations, agendas and briefs, zoom support, note-taking, and identifying and tracking action items.
Handle administrative tasks including but not limited to travel and accommodation arrangements, expense reports, invoicing, credit card back-ups etc.
Other duties as assigned.

Requirements

What you’ll need

Bachelor's degree required or equivalent experience
Minimum three years of providing administrative support in an organization, one year of which is in supporting senior leaders or executives
Excellent organizational, project, and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment
Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board, external partners, and donors
Strong written and verbal communication skills, particularly in business email correspondence
Proactive problem-solver with a demonstrated ability to exercise good judgment
Highly adaptable and resourceful team player, with the ability to also work independently and problem solve
Ability to maintain a professional and calm demeanor that aligns with organizational values
Proven ability to handle confidential information with discretion
Proficient in Zoom, Microsoft Office, Google Suite, Slack, Asana, Salesforce, and other technology platforms
Understanding of or familiarity on Asian, Arab, Middle Eastern and Pacific Islander and social justice movement issues is a plus

Benefits

Comp & perks

generous vacation and paid holidays
medical, dental, disability, and life insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents)
a flexible spending account (FSA)
a 401K retirement plan with employer non-elective contribution and match

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportproject managementtime managementmultitaskingproblem-solvingconfidential information handling

Soft Skills

organizational skillsinterpersonal skillswritten communicationverbal communicationjudgmentadaptabilityresourcefulnessteam playerindependenceprofessional demeanor

Certifications

Bachelor's degree