Executive Assistant
Ascension Executive Recruitment
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $28 - $37 per hour
Job Level
Mid-LevelSenior
About the role
- Serve as gatekeeper and gateway to the VP, Regional Technology Officers, and their support teams through proactive and strategic complex calendar management to ensure a seamless experience
- Maintain established calendar expectations, including but not limited to: ensuring accurate scheduling and prioritization requiring meeting agendas ahead of confirming meeting acceptance proactively scheduling time for the leader to plan and prepare
- Manage multiple calendars to enable efficient scheduling of requested meetings across multiple domestic and global time zones. Understand the day’s events so you can be strategic about how you direct competing priorities
- Coordinate travel arrangements and logistics including flights, accommodations, ground transportation and business meals
- Plan and execute logistics of in-person meetings
- Maintain consistent and timely follow through to requests for assistance
- Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
- Provide backup coverage for other administrative professionals in the Communication community
Requirements
- Minimum of three years of experience in a fast-paced environment, supporting senior executives
- Willingness to travel at least once per quarter to support in-person meetings
- Expert proficiency in email, calendar, expense processing and travel technology solutions
- A deep desire to learn, contribute, and add value every single day
- Experience prioritizing multiple functions, tasks, and managing work time efficiently
- Ability to quickly handle multiple concurrent stakeholders and priorities
- Ability to adhere to an expectation of complete confidentiality on all business matters
- High School Diploma or equivalent
Benefits
- Paid time off (PTO)
- Various health insurance options & wellness plans
- Retirement benefits including employer match plans
- Long-term & short-term disability
- Employee assistance programs (EAP)
- Parental leave & adoption assistance
- Tuition reimbursement
- Ways to give back to your community
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementslogistics planningexpense processingschedulingmeeting coordinationtime managementconfidentiality
Soft skills
proactivestrategic thinkingefficiencyresponsivenessadaptabilitycommunicationprioritizationcollaboration