Office Manager
Ascendis Pharma
full-time
Posted on:
Location Type: Hybrid
Location: Madrid • Spain
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About the role
- Proactively support our rapidly growing and active leadership team concerning all organizational and administrative tasks
- Collaborate on multiple projects, and demonstrate energy for juggling multiple activities at once
- Establish yourself as primary contact person for employees of the Madrid office and field teams
- Plan and organize appointments, meetings, conferences, travel, events, etc. in the office and externally
- Organize external events with costumers (e.g., expert meetings, educational encounters, sponsorships), as well as internal events (e.g., sales meetings), collaborating with Medical Affairs, Market Access, Commercial, Marketing, etc. Establish, maintain, and optimize office workflows and processes
- Support on Day-2-Day of Leadership Teams´ expenses, submitting/tracking POs, Invoices, travel logistics, etc.
- Interface with HR, Finance, IT, and compliance departments
- Help make the office a welcoming atmosphere: employees on-boarding, internal communication, maintaining office supplies and organizing team meals, all to create a vibrant working atmosphere
Requirements
- 3+ years of experience within office management
- Strong communication and organizational skills
- High level of Spanish and English language skills in speaking and writing
- Excellent user knowledge of common Windows Office applications, especially Outlook and PowerPoint
- High level of curiosity and a passion for learning new skills and areas
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementevent organizationexpense trackingPO submissioninvoice managementtravel logisticsworkflow optimizationinternal communication
Soft Skills
communicationorganizationalcollaborationcuriosityadaptabilitymultitaskingleadership support