ASAAS

Mid-level Bilingual Executive Assistant

ASAAS

full-time

Posted on:

Location Type: Hybrid

Location: Joinville • Brazil

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About the role

  • Manage executives' calendars and appointments;
  • Coordinate and plan travel arrangements;
  • Organize corporate events and site visits;
  • Assist with internal and external communications and contacts;
  • Greet and receive visitors;
  • Manage outstanding tasks and follow-ups;
  • Prepare, support, and follow up on meetings;
  • Review, organize, and dispatch documents;
  • Handle telephone calls (national and international);
  • Draft and document meeting minutes;
  • Prepare presentations in Google Slides or PowerPoint.

Requirements

  • Completed or in-progress degree in Executive Secretariat, Business Administration, or Public Relations;
  • Intermediate or advanced English (spoken and written);
  • Experience in administrative roles or as an Executive Secretary / Executive Assistant;
  • Strong verbal and written communication skills.
Benefits
  • Medical and dental coverage with no copayment;
  • Life insurance;
  • Allowance for medication purchases and fitness activities;
  • Zenklub for physical and mental health (4 complimentary therapy or nutrition sessions per month);
  • Quick massages at headquarters;
  • Flexible meal allowance via a Visa credit card;
  • Free meals at headquarters;
  • Childcare assistance;
  • Parental support program;
  • Extended maternity and paternity leave;
  • In-house training platform;
  • Education assistance covering 70% of tuition for degree and language courses, and subsidies for course and book purchases;
  • Home office allowance;
  • Work equipment provided;
  • Furniture allowance;
  • Partnership with WOBA for access to coworking spaces across Brazil;
  • Day off during your birthday month;
  • Happy hour allowance;
  • Referral bonus for new hires;
  • Performance bonus based on annual targets;
  • Stock options plan;
  • Casual, relaxed environment (no dress code).

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel coordinationevent planningdocument managementmeeting preparationpresentation preparationtelephone communicationtask managementminutes drafting
Soft skills
communication skillsorganizational skillsinterpersonal skillsverbal communicationwritten communication