Arts Midwest

Executive Assistant

• Act as liaison with Board of Directors, facilitating relationships and connection between Board of Directors, staff leadership, and other key stakeholders.
• Develop event itineraries for Board of Directors events that prioritize Board engagement and connection with each other and the mission of the organization.
• Manage in-person Board of Directors events and logistics, including selecting venue(s), and coordinating travel, catering, on-site technology, etc.
• Provide administrative support, such as scheduling, drafting and distributing meeting materials and notes.
• Maintain Board of Directors key documents and files, including Bylaws, Policies, and meeting minutes.
• Manage President & CEO and Vice President calendars based on knowledge of organizational priorities.
• Ensure the President & CEO is prepared for meetings and events by coordinating with staff to prepare reports, presentations, or other materials.
• Draft communications from President & CEO and Vice President to key stakeholders, such as current or prospective funders, Board Members, State Arts Agency Directors, or others as needed.
• Coordinate travel arrangements for President & Vice President. Make reservations and compile itineraries.
• Manage President & CEO’s expenses, ensuring timely approval by the chair of the Board of Directors.
• Update Salesforce with notes and action steps from President & CEO and Vice President’s meetings with funders and donors.
• Provide administrative support to management team, including drafting meeting materials and slide decks, taking and distributing notes, capturing action items and follow-up as needed.
• Coordinate with management team on projects and events as requested.