Junior Legal Secretary – Debt Capital Markets
Arthur Cox LLP
contract
Posted on:
Location Type: Hybrid
Location: Dublin • Ireland
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Job Level
About the role
- Prepare, format, and amend legal documents and correspondence.
- Organise and maintain client files (both digital and hard copy).
- Support lawyers with diary management, meeting coordination, and travel arrangements.
- Handle incoming emails and correspondence with clients and stakeholders in a professional and confidential manner.
- Assist the team Executive Assistants with practice related tasks.
- Support the wider team with general administration tasks.
- Assist in preparing and processing monthly bills, working closely with fee earners and the finance team.
- Generate, review, and amend proforma bills, ensuring time entries and billing narratives are complete and accurate.
- Track client billing arrangements and ensure compliance with billing guidelines and engagement terms.
- Monitor outstanding invoices and follow up on aged debt where appropriate.
- Support the team with ad hoc reporting and time recording
Requirements
- Prior experience in a legal or professional services environment preferred.
- Strong attention to detail, particularly in the handling of complex documentation and financial data.
- Comfortable working under pressure and to tight deadlines during transaction peaks.
- Proficient in Microsoft Office, especially Word and Excel; experience with billing/timekeeping software (e.g. Elite, Aderant, or similar) is advantageous.
- Excellent organisation, communication, and interpersonal skills.
- Minimum of secretarial training/equivalent experience, or legal admin qualifications desirable.
- Legal secretarial diploma or prior experience supporting a legal team preferred
Benefits
- Competitive salary and bonus structure
- 25 days annual leave
- Leading hybrid working policy
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal document preparationbilling processingtime recordingdiary managementmeeting coordinationclient correspondencefinancial data handlingproforma bill generationinvoice monitoring
Soft Skills
attention to detailorganisationcommunicationinterpersonal skillsability to work under pressuretime management
Certifications
legal secretarial diplomasecretarial training