Executive Assistant

Arrowhead Programs

Executive Assistant supporting the VP of Underwriting and underwriting leadership team. Responsible for operational efficiency through reporting, analytics, and team coordination in a hybrid work environment.

Posted 7/29/2026full-timeLangley • 🇨🇦 CanadaMid-LevelSenior💰 CA$47,000 - CA$52,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and analytical capabilities, with expertise in reporting, project management, and recruitment coordination. Proficient in maintaining data accuracy and supporting operational improvements while effectively communicating with stakeholders.

Highest-signal resume keywords

Reporting and AnalyticsProject ManagementRecruitment CoordinationMicrosoft Office SuiteGoogle Sheets

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ReportingAnalyticsProject ManagementData Quality MonitoringKPI MaintenanceAuthority TrackingAudit AdministrationPerformance Review CoordinationCandidate ScreeningInterview Scheduling

Soft Skills

Strong OrganizationTime ManagementAttention to DetailProfessional CommunicationTeam Collaboration

Certifications & Qualifications

Valid Driver's License

Industry Keywords

UnderwritingOperational ImprovementsRecruitment MetricsConfidential Information HandlingStrategic Initiatives

About the role

Key responsibilities & impact

Serve as a key operational and administrative partner to the VP of Underwriting and underwriting leadership team.
Responsible for reporting, analytics, recruitment coordination, audit administration, authority tracking, project management, and executive support activities.
Produce weekly, monthly, quarterly, and annual underwriting reports and share with internal stakeholders.
Analyze underwriting productivity, workflow, and portfolio trends.
Maintain dashboards, KPIs, and management reporting.
Prepare reports and presentation materials for meetings.
Coordinate recruitment activities, candidate screening, interview scheduling, and communications.
Track hiring metrics and recruitment timelines.
Maintain job descriptions and assist with coordination of Annual Performance Reviews.
Maintain underwriting authority tracking and coordinate authority reviews.
Support underwriting file audits and remediation tracking. Monitor data quality and reporting accuracy.
Track strategic initiatives, project plans, and departmental action items.
Support implementation of new products, processes, and operational improvements.
Manage calendars, meetings, agendas, and action item follow-up.

Requirements

What you’ll need

Strong organization, prioritization, and time management skills to complete assignments efficiently and within structured timelines
An eye for detail with a high degree of accuracy
Ability to work under pressure and meet deadlines
Positive, driven, and disciplined attitude
Self-motivated to meet competitive individual and team-related targets
Strong independent work ethic
Ability to work harmoniously in a team environment
Strong written language, and professional communication skills
Flexible and adaptable to change
Competence with Microsoft Office Suite and Google Sheets
Ability to handle confidential information with professionalism and discretion
Requires a valid driver's license and reliable transportation.

Benefits

Comp & perks

Medical/Rx
Dental
Vision
Life Insurance
Disability Insurance
ESPP
Retirement and savings programs, including RRSP with company match
TFSA options
Free Mental Health & Enhanced Advocacy Services
Increased Stat Holidays & Vacation time
Paid Sick/Personal time
Preferred Partner Discounts and more.