Reception Officer – Internal Communications
Aroma-Zone
full-time
Posted on:
Location Type: Office
Location: Cabrières-d'Avignon • 🇫🇷 France
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Welcome visitors, partners and employees in person and by phone, and direct them to the appropriate contacts
- Ensure the cleanliness, organization and proper functioning of reception areas and shared spaces
- Manage receipt, sorting and distribution of mail and parcels, and report any irregularities
- Process purchase orders (creation, follow-up, compliance checks)
- Maintain administrative follow-up for service contracts and suppliers
- Support internal communications and distribute information to employees
- Design, produce and update internal communication materials (graphics, posters, invitations, digital assets) in line with Aroma‑Zone’s brand identity and tone
- Promote key company moments (events, QWL initiatives, internal campaigns)
- Support the organization and coordination of internal and external events
- Coordinate site- and event-related service providers (caterers, food services, coffee, water dispensers, various external services)
- Assist employees with organizing business travel and appointments
- Act as an operational point of contact between the company's physical sites (head office, shops, production or logistics sites)
- Organize and conduct site visits as part of new employee onboarding.
Requirements
- Education level: high school diploma to 2–3 years post-secondary education (Bac to Bac+2/3) in administration, communications, reception or equivalent
- Experience in a multi‑functional role combining reception duties with internal communications or events is a plus
- Proficient with office and collaboration tools (Office 365, Teams, SharePoint, etc.)
- Advanced proficiency in Canva and a strong interest in creating visual materials
- Excellent written and verbal French
- Fluent English required, both spoken and written, in a professional context
Benefits
- Meal vouchers
- Employee savings plan
- Complementary health insurance (mutuelle)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrationinternal communicationsevent coordinationpurchase order processingmail sortingvisual materials creationsite visit organizationbusiness travel assistance
Soft skills
communicationorganizationinterpersonal skillscustomer serviceteam collaboration