Executive Operations Administrative Assistant

Armanino

Administrative Assistant providing vital administrative support to Executives at Armanino. Manage calendars, meetings, and communications while maintaining confidentiality and discretion.

Posted 5/20/2026full-timeChicago • Illinois, Montana, Pennsylvania, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $40,000 - $47,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex calendars, coordinate meetings, and schedule appointments
Arrange travel and conference registrations
Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint)
Process expense reports accurately and in a timely manner
Point of contact for visitors and manage incoming/outgoing communications for assigned Executive(s)
Provide event planning support for internal and external meetings
Assist with special projects, ensuring confidentiality and discretion

Requirements

What you’ll need

High School Diploma/GED required
Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Experience with Workday, Egencia, or similar expense and travel platforms
Strong organizational skills with the ability to manage multiple tasks and priorities
Excellent communication and interpersonal skills
Ability to work independently, exercise discretion, and maintain confidentiality
Comfortable supporting Executives across multiple time zones
Flexible and adaptable in a fast-paced environment
Bachelor’s degree preferred
Experience working in an Accounting firm or professional services industry

Benefits

Comp & perks

Medical, dental, vision
Generous PTO plan and paid sick time
Flexible work arrangements
401K with Profit Sharing
Wellness program
Generous parental leave
11 paid holidays

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Microsoft OfficeExcelWordPowerPointWorkdayEgenciaexpense reportingtravel coordinationevent planningcalendar management

Soft Skills

organizational skillscommunication skillsinterpersonal skillsdiscretionconfidentialityindependenceflexibilityadaptabilitytime managementmultitasking

Certifications

High School DiplomaGEDBachelor's degree