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Armanino

Executive Operations Administrative Assistant

Armanino

. Manage complex calendars, coordinate meetings, and schedule appointments .

Posted 5/20/2026full-timeChicago • Illinois, Montana, Pennsylvania, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $40,000 - $47,000 per yearWebsite

About the role

Key responsibilities & impact
  • Manage complex calendars, coordinate meetings, and schedule appointments
  • Arrange travel and conference registrations
  • Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint)
  • Process expense reports accurately and in a timely manner
  • Point of contact for visitors and manage incoming/outgoing communications for assigned Executive(s)
  • Provide event planning support for internal and external meetings
  • Assist with special projects, ensuring confidentiality and discretion

Requirements

What you’ll need
  • High School Diploma/GED required
  • Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint)
  • Experience with Workday, Egencia, or similar expense and travel platforms
  • Strong organizational skills with the ability to manage multiple tasks and priorities
  • Excellent communication and interpersonal skills
  • Ability to work independently, exercise discretion, and maintain confidentiality
  • Comfortable supporting Executives across multiple time zones
  • Flexible and adaptable in a fast-paced environment
  • Bachelor’s degree preferred
  • Experience working in an Accounting firm or professional services industry

Benefits

Comp & perks
  • Medical, dental, vision
  • Generous PTO plan and paid sick time
  • Flexible work arrangements
  • 401K with Profit Sharing
  • Wellness program
  • Generous parental leave
  • 11 paid holidays

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft OfficeExcelWordPowerPointWorkdayEgenciaexpense reportingtravel coordinationevent planningcalendar management
Soft Skills
organizational skillscommunication skillsinterpersonal skillsdiscretionconfidentialityindependenceflexibilityadaptabilitytime managementmultitasking
Certifications
High School DiplomaGEDBachelor's degree