Accounts Payable Supervisor, Professional Services Outsourcing

Armanino

. Oversee day‑to‑day accounts payable operations for domestic and global professional services clients .

Posted 5/20/2026full-timeSan Ramon • California, Illinois, Pennsylvania, Texas, Utah • 🇺🇸 United StatesMid-LevelSenior💰 $76,200 - $108,500 per yearWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Oversee day‑to‑day accounts payable operations for domestic and global professional services clients
Manage invoice intake, coding, approvals, and payment processing (checks, ACH, wires)
Ensure accurate invoice entry and matter/cost coding within ProLaw
Monitor AP aging and resolve vendor issues in a timely manner
Maintain and optimize AP workflows and system configurations within ProLaw
Oversee vendor setup, including payment terms and tax classifications
Partner with Finance Systems and IT to troubleshoot issues and support system enhancements
Supervise, train, and mentor AP staff to ensure accuracy, efficiency, and adherence to best practices
Assign workloads, monitor performance, and support team development
Establish and enforce internal controls, policies, and AP best practices
Ensure compliance with audit requirements, firm policies, and 1099 reporting
Support internal and external audits by providing documentation and analysis
Serve as primary point of contact for vendor inquiries and issue resolution
Collaborate with attorneys and administrative staff on expense coding and approvals
Reconcile AP subledger to the general ledger and support month‑end and year‑end close
Prepare AP reports and analyze data to identify trends and process improvements

Requirements

What you’ll need

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience
Minimum of 4 years of experience in accounts payable or financial operations, with demonstrated depth in AP processing, controls, and vendor management along with experience working with accounting systems and cloud‑based financial or AP platforms
Minimum 2 years of supervisory or lead experience, such as assigning work, reviewing output, mentoring staff, or acting as a subject‑matter lead
Intermediate to advanced proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP/XLOOKUP) for reporting and reconciliation
Experience working in a professional services law firm environment
Hands‑on experience with ProLaw
Experience using Bill.com or similar AP automation platforms
Familiarity with internal controls and audit support processes
Strong analytical and problem‑solving skills
Excellent organizational and time‑management skills
Ability to work independently and manage competing priorities
Comfort learning and adopting new technologies, including AI‑enabled tools

Benefits

Comp & perks

Medical, dental, vision
Generous PTO plan and paid sick time
Flexible work arrangements
401K with Profit Sharing
Wellness program
Generous parental leave
11 paid holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableinvoice processingcost codingAP workflowsvendor managementfinancial operationsreportingreconciliationinternal controlsaudit support

Soft Skills

analytical skillsproblem-solving skillsorganizational skillstime-management skillsindependenceteam developmentmentoringsupervisory skillscommunication skillscollaboration

Certifications

Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in Business Administration