Proposal Coordinator

Ariel Partners

Part-time Proposal Coordinator managing proposal submissions for Federal contracts and public sector opportunities. Collaborating with teams to ensure compliance and high-quality proposals.

Posted 5/11/2026part-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $30 - $42 per hourWebsite

About the role

Key responsibilities & impact

Coordinate and manage the creation of proposals from start to finish, ensuring all sections are completed, formatted correctly, and submitted on time.
Support the proposal team by reviewing and editing draft materials.
Maintain standardized proposal response formats and ensure compliance with federal, state, and local government requirements.
Ensure all mandatory documents, such as forms and certifications, are accurately completed and submitted.
Develop and manage the proposal kickoff deck, aligning teams with the proposal strategy, timelines, and key milestones.
Ensure that the proposal color calendar is updated and serves as a central planning tool throughout the proposal lifecycle.
Assist in the creation and maintenance of the WBS to break down the proposal process into manageable tasks.
Work with internal teams, including technical writers, subject matter experts, and graphic designers, to gather the necessary information for the proposal.
Prepare and present regular proposal updates to leadership, including pipeline metrics, win/loss analysis, and strategic insights.
Contribute to the proposal strategy development, including supporting capture activities and tailoring the proposal to meet the specific requirements of the RFP.

Requirements

What you’ll need

3+ years of experience in proposal coordination or management, with a proven track record of supporting successful proposal submissions.
Familiarity with government RFP processes and compliance.
Proficiency in Microsoft Office Suite and Adobe Creative Suite.
Experience in creating and managing proposal kickoff decks, color calendars, and work breakdown structures (WBS).
Familiarity with proposal development methodologies such as Shipley or APMP.
Excellent organizational skills and the ability to prioritize tasks in a fast-paced environment.
Strong written and verbal communication skills.
Bachelor’s degree in English, Journalism, Communications, Marketing, Business, or a related field.
APMP Foundation-level Certification preferred.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Ariel Partners Website LinkedIn All Job Openings 11 - 50 employees Founded 2000 🏛️ Government 🤖 Artificial Intelligence 🤝 B2B Government
Artificial Intelligence
B2B Ariel Partners is a technology services and product firm that helps public sector agencies and enterprises modernize mission-critical systems using Mission Critical Agile, AI, and DevSecOps practices. The company offers cloud modernization, application services, data and AI/ML solutions, managed IT operations, test automation, governance tools, and products such as Seatbelt for Jira, and holds multiple federal contract vehicles serving federal, state & local, and commercial clients. Proposal Coordinator Job not on LinkedIn 🔥 20 minutes ago 🗽 New York – Remote 💵 $30 - $42 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 📄 Proposal Manager Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Coordinate and manage the creation of proposals from start to finish, ensuring all sections are completed, formatted correctly, and submitted on time.
Support the proposal team by reviewing and editing draft materials.
Maintain standardized proposal response formats and ensure compliance with federal, state, and local government requirements.
Ensure all mandatory documents, such as forms and certifications, are accurately completed and submitted.
Develop and manage the proposal kickoff deck, aligning teams with the proposal strategy, timelines, and key milestones.
Ensure that the proposal color calendar is updated and serves as a central planning tool throughout the proposal lifecycle.
Assist in the creation and maintenance of the WBS to break down the proposal process into manageable tasks.
Work with internal teams, including technical writers, subject matter experts, and graphic designers, to gather the necessary information for the proposal.
Prepare and present regular proposal updates to leadership, including pipeline metrics, win/loss analysis, and strategic insights.
Contribute to the proposal strategy development, including supporting capture activities and tailoring the proposal to meet the specific requirements of the RFP. 🎯 Requirements
3+ years of experience in proposal coordination or management, with a proven track record of supporting successful proposal submissions.
Familiarity with government RFP processes and compliance.
Proficiency in Microsoft Office Suite and Adobe Creative Suite.
Experience in creating and managing proposal kickoff decks, color calendars, and work breakdown structures (WBS).
Familiarity with proposal development methodologies such as Shipley or APMP.
Excellent organizational skills and the ability to prioritize tasks in a fast-paced environment.
Strong written and verbal communication skills.
Bachelor’s degree in English, Journalism, Communications, Marketing, Business, or a related field.
APMP Foundation-level Certification preferred. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal coordinationproposal managementproposal development methodologieswork breakdown structure (WBS)RFP compliance

Soft Skills

organizational skillstask prioritizationwritten communicationverbal communication

Certifications

APMP Foundation-level Certification