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Junior Management – Policy Analyst
ARETUMJunior Management & Policy Analyst providing executive support for Aretum, a mission-driven organization. Assisting government staff with administrative tasks, maintaining organization, and supporting policy development.
Tech Stack
Tools & technologiesCyber Security
About the role
Key responsibilities & impact- Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
- Able to assess past, current, and/or future policy and develop supporting documentation such as SOPs, guidance, potential training how-to’s or briefings, and FAQs
- Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
- Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of government staff through the organizational travel system
- Writing and editing memos, developing spreadsheets, filing, and copying documents
- Compiling correspondence, briefing materials, talking points, and reports for review/approval by government staff
- Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
- Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved
- Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures
- Draft responses to written requests
- Complying with the Plain Writing Act of 2010 for all applicable communications, and ensures all communication includes the appropriate tone and style for the intended audience
- Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
- Conducting off-site meeting venue research as needed
- Planning and facilitating working sessions and other efforts as requested by government staff
- Organizing briefing materials and action items by preparing binders or as requested by government staff
- Managing records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents
- Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands
- Multi-tasking and comfortably operating in a fast-paced environment, adapting in real time to new information
Requirements
What you’ll need- BS and 5 (+) years of experience
- Able to juggle priorities across multiple executives
- Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
- Strong writer with the ability to break down information and provide a synopsis for a broader audience but also with the ability to help support more detailed policy documents
- Strong basic consulting skills, able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data
- Strong background in Microsoft including Excel, PowerPoint, OneNote, Word – additional bonus for working knowledge of Power BI and Visio
- Able to utilize SharePoint to manage information – an understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities
- Strong pro-active work style – able to take minimal direction and be productive in advancing organizational initiatives where necessary
- Preferred
- DHS Suitability
- Policy related background for cybersecurity and supply chain
Benefits
Comp & perks- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Standard Operating Procedure DevelopmentDocument ManagementData AnalysisMeeting CoordinationReport Preparation
Soft Skills
AdaptabilityMulti-TaskingProactive Work StyleCommunication SkillsFlexibility
Certifications
DHS Suitability