ARETUM

Executive Assistant

ARETUM

full-time

Posted on:

Location Type: Hybrid

Location: Arlington • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • - Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
  • - Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
  • - Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
  • - Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of Government staff through the organizational travel system
  • - Writing and editing memos, developing spreadsheets, filing, and copying documents
  • - Compiling correspondence, briefing materials, talking points, and reports for review/approval by Government staff
  • - Coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for staff
  • - Coordinating media appearances/interviews and congressional meetings/briefings in accordance with policies and procedures
  • - Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
  • - Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved
  • - Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures; drafts responses to written request; corrects and completes clearance documentation
  • - Complying with the Plain Writing Act of 2010 for all applicable communications, and ensures all communication includes the appropriate tone and style for the intended audience
  • - Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
  • - Providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations
  • - Conducting off-site meeting venue research, as needed.
  • - Planning and facilitating working sessions and other efforts as requested by Government staff
  • - Organizing briefing materials and action items by preparing binders or as requested by Government staff.
  • - Managing records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents.
  • - Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands.
  • - Multi-tasking and comfortably operating in a fast-paced environment, adapting in real time to new information.

Requirements

  • - Solid Microsoft Skills
  • - Able to juggle priorities across multiple executives
  • - Greater level of consulting skills where they can advise and give input for best way to manage competing priorities
  • - Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
  • - This is a hybrid position, with work performed both remotely and at client or corporate office locations as needed. The employee is expected to maintain a professional remote work environment with reliable internet access and the ability to participate in virtual meetings. Onsite work may involve a traditional office setting with standard office equipment and moderate noise levels. Travel to client or corporate locations will be communicated in advance.
  • - The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job:
  • - Prolonged periods of sitting at a desk and working on a computer.
  • - Frequent use of hands and fingers to operate computer equipment and communicate via phone or video.
  • - Ability to move about office spaces and attend in-person meetings when onsite.
  • - Must be able to lift up to 15 pounds at times.
Benefits
  • - Health Care Plan (Medical, Dental & Vision)
  • - Retirement Plan (401k, IRA)
  • - Life Insurance (Basic, Voluntary & AD&D)
  • - Paid Time Off (Vacation, Sick & Public Holidays)
  • - Family Leave (Maternity, Paternity)
  • - Short Term & Long-Term Disability
  • - Training & Development

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Microsoft Skillsreport preparationdocument managementschedulingtravel arrangementsmeeting coordinationwritingeditingmetrics collectionadministrative compliance
Soft skills
detail-orientedflexible problem-solvermulti-taskingadaptableconsulting skillsprioritizationcommunicationorganizational skillstime managementexecutive support