Senior Administrative Assistant
Ardelyx, Inc.
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $49 - $59 per hour
Job Level
Senior
About the role
- Plan and direct all administrative and operational activities for the Medical Affairs Leadership Team (MALT)
- Support organizational needs, including proactively responding to meeting requests, organizing and supporting day-to-day activities, coordinating meetings, travel, etc
- Prepare and manage expense reports, ensuring accuracy and compliance with company policies, SVP, Medical Affairs, as well as other MALT members as needed
- Liaise with internal and external stakeholders, ensuring seamless communication and follow-through on action items
- Support cross-functional projects by tracking deadlines, organizing materials, and facilitating team coordination
- Maintain and update databases, contact lists, and other administrative systems
- Assist in the preparation and formatting of presentations, reports, and other key documents, as needed
- Support contract management submissions, as needed
Requirements
- Bachelor’s degree preferred with 4+ years of administrative support experience (biopharma/healthcare/life sciences preferred)
- Ability to support multiple executives with competing priorities in a fast-paced setting
- Exceptional organizational and time management skills with keen attention to detail
- Proactive, proactive thinking and prioritization
- Exceptional communication skills (verbal and written)
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with expense and travel management systems
- Ability to work independently, exercise sound judgment, and anticipate needs
- Experience exercising discretion and confidentiality with sensitive company information
- Adaptability and a strong team-oriented mindset