Grants Management Specialist / Grants Support Specialist

Arcetyp LLC

Grants Management Specialist supporting the full federal grants lifecycle for the Institute of Museum and Library Services. Conducting administrative reviews and maintaining grant data in eGMS.

Posted 5/20/2026full-timeRemote • Virginia • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide administrative, analytical, and technical support for the full federal grants lifecycle in support of the Institute of Museum and Library Services (IMLS).
Conduct administrative completeness reviews of grant applications and supporting documentation.
Review grant application materials including budgets, attachments, strategic plans, narratives, and supporting forms for completeness and administrative compliance.
Enter, validate, update, and maintain grant application and award data within eGMS and related tracking systems.
Prepare draft eligibility analyses, budget reviews, and administrative findings for Government review and approval.
Support peer review activities by assisting with panel setup, reviewer coordination, reviewer troubleshooting, and preparation of panel materials.
Prepare spreadsheets, datasets, reports, dashboards, and visualizations supporting grant program management and funding decision processes.
Review interim and final performance reports and document administrative findings, compliance concerns, and monitoring observations.
Track grantee reporting requirements, overdue submissions, and administrative actions.
Prepare draft correspondence, outreach communications, monitoring templates, and status reports for Government review.
Process administrative grant change requests, personnel updates, and grant file maintenance activities.
Support grants monitoring and closeout activities while maintaining detailed tracking logs and audit-ready documentation.
Identify data inconsistencies, anomalies, and missing information and recommend corrective actions.
Assist with preparation of Section 508-compliant documents and materials for public posting.
Maintain confidentiality and properly safeguard sensitive but unclassified grant information and personally identifiable information (PII).

Requirements

What you’ll need

Minimum of two (2) years of experience supporting federal grants management operations pursuant to 2 CFR 200.
Experience supporting pre-award, post-award, monitoring, compliance, or grants administration activities for a federal agency or federally funded grant program.
Experience using electronic grants management systems such as eGMS or similar grant lifecycle management platforms.
Strong experience with Microsoft Office 365 applications, including Excel, Teams, Outlook, OneDrive, and Word.
Experience using Adobe Acrobat Pro and handling complex PDF documentation.
Strong analytical, organizational, and data management skills with high attention to detail.
Ability to independently manage workload priorities, meet deadlines, and operate effectively in a remote work environment.
Strong written and verbal communication skills.
Ability to handle sensitive information in accordance with federal privacy and confidentiality requirements.

Benefits

Comp & perks

Arcetyp offers a package of compensation and benefits to full-time salaried employees.
We accept direct hire candidates only, W2 employee hires.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

federal grants managementadministrative compliancedata managementbudget revieweligibility analysisgrant application reviewperformance reportinggrant change requestsSection 508 compliancedata validation

Soft Skills

analytical skillsorganizational skillsattention to detailindependent workload managementdeadline managementcommunication skillsconfidentiality handlingtroubleshootingpeer review supportoutreach communication