Pursuits & Proposal Coordinator II

Arcadis

Proposal Coordinator supporting global and in-country pursuit teams in developing quality proposals. Ensuring compliance and leading the proposal management process for competitive submissions.

Posted 5/21/2026full-timeMakati • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Works and supports global and in-country pursuit teams with the coordination and development of creative, compelling, and quality end-to-end proposals
Ensures compliance with client requirements as stated in bid documents (RFI, EOI, RFQ, RFP, Pre-Qualification and Panels)
Leads pursuit teams through the full proposal management process from proposal kick-off meetings to collating key information, resource coordination, content development and production and eventually submission of proposals
Collaborates with different pursuit teams to build competitive and winning proposals that provide value to clients
Analyses bids of varying complexities and develops bid management plans to capture client requirements and lay out a proposal schedule which includes milestone activities, dates, and logistics considerations
Facilitates proposal review meetings to determine compliance and apply lessons learned to add more value
Leads the proposal document design and works closely with designers to develop graphical collaterals, ensuring adherence to branding guidelines and bid instructions
Coordinates with technical teams, corporate teams, partner firms, and/or subconsultants to gather proposal content and additional company information needed on an agreed schedule
Tailors staff resumes and past performances section of proposals in accordance with the pursuit or scope of work
Performs other pursuit-related administrative tasks as needed
Assists the Team Leader in training Proposal Coordinators, provides guidance to the team on the Arcadis Way of Client Development and liaises with section managers on required trainings
Helps manage the team's workload and monitors RMS as needed
Obtains feedback from proposals for “lessons learned” to incorporate in future proposals
Contributes, participates and provides support on the continuous process improvement of the Global Shared Service Center

Requirements

What you’ll need

Proficiency with MS Office applications
Knowledge in Adobe Creative Suite (InDesign, Photoshop, etc.) is an advantage
Minimum of five (5) years of experience in coordinating, scheduling, editing and producing proposals, statement of qualifications, reports, pre-qualifications and client presentations
Supervisory experience is an advantage
Bachelor's degree, preferably in Business, Engineering, or other relevant fields
Excellent English communication skills, both verbal and written
Preferably tech savvy
Excellent organizational and time management skills and attention to detail
Demonstrated commitment and dedication through participation in process improvement initiatives and other team-related activities
Ability to work under pressure, including handling high-volume tasks and responding to quick turnaround requests
Strong work ethic and willingness to learn

Benefits

Comp & perks

Flexible working hours
Professional development opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal managementeditingschedulingcontent developmentgraphic designprocess improvementclient presentationsbid managementcompliance analysisresource coordination

Soft Skills

communicationorganizational skillstime managementattention to detailteam leadershipability to work under pressurecommitmentdedicationwillingness to learncollaboration