Executive Administrator
Arcadis
full-time
Posted on:
Location Type: Hybrid
Location: Bangalore • 🇮🇳 India
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide comprehensive administrative support to assigned leaders, including calendar management, scheduling meetings, and coordinating with internal and external stakeholders.
- Monitor and manage shared inboxes, flagging priority items, responding where appropriate, and ensuring timely follow-ups.
- Prepare and format reports, presentations, and documents in line with company standards; assist with data entry and basic analysis in Excel.
- Maintain and update team trackers, dashboards, and documentation to support project tracking and business reporting.
- Organize and manage documents and resources using SharePoint or other internal systems, ensuring accuracy and accessibility.
- Support meeting coordination including agenda creation, minutes, follow-ups, and action tracking.
- Assist with the coordination of team activities, stakeholder meetings, engagement events, and onboarding logistics.
- Raise purchase orders and support documentation for finance and procurement processes as needed.
- Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
- Complete any other administrative tasks as assigned by leadership.
Requirements
- Strong communication and interpersonal skills
- Excellent organizational and multitasking abilities
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with SharePoint is an advantage
- High level of discretion and professionalism when handling sensitive information
- Ability to work independently, manage time effectively, and adapt to changing priorities
Benefits
- We can only achieve our goals when everyone is empowered to be their best.
- Our ambition is to be an employer of choice and provide a great place to work for all our people.
- We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrybasic analysisreport preparationdocument formattingagenda creationaction trackingpurchase order processing
Soft skills
communication skillsinterpersonal skillsorganizational skillsmultitasking abilitiesdiscretionprofessionalismtime managementadaptability