Project Administrator

Arcadis

Project Administrator supporting Arcadis’ sustainable infrastructure consulting projects in Southern California. Managing project budgets, billing, reporting, forecasts, and controls for freeway interchange work.

Posted 9/10/2026full-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $82,750 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project administration and controls, with a strong focus on managing project budgets, schedules, and documentation in regulated industries. Proficient in financial analysis and reporting, ensuring compliance with contract terms and effective communication across teams.

Highest-signal resume keywords

Project AdministrationBudget ManagementFinancial ReportingRegulated Industry ExperienceMicrosoft Excel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementBudget TrackingContract ReportingRisk ManagementFinancial AnalysisProject Documentation ReviewInvoice PreparationProject ForecastingData AnalysisQuality Control

Soft Skills

Impeccable Communication SkillsTime ManagementOrganizational AbilitiesCollaborationAttention to Detail

Tools & Technologies

Falcon DMSMicrosoft WordMicrosoft PowerPointMicrosoft OutlookMicrosoft Excel

Industry Keywords

Utility ProjectsInfrastructure ProjectsEngineering ProjectsConstruction ProjectsCapital Projects

About the role

Key responsibilities & impact

Support project administration work for multiple project managers and operations in the Southern California region
Support project definition and closeout of complex freeway interchange projects
Track project progress
Prepare contract reports for management use
Monitor project budgets
Prepare and distribute routine project correspondence
Support project managers with control and communication of project budget, scope, schedule, progress, and risks
Review project documentation for risk, schedule, cost, change, billing, cash flow, and issue-resolution management
Prepare and send monthly client invoices and verify compliance with contract terms
Coordinate with subcontractors on billing requirements
Provide and analyze financial project metric reports, including project revenue, profitability, and accounts receivable
Prepare sophisticated reports and spreadsheets with high quality control and accuracy
Set up new projects and update project forecasts in project management tools
Participate in monthly project reviews with Finance Managers and Project Managers
Travel occasionally to the office and site visits

Requirements

What you’ll need

5 years of relevant work experience in project administration, project operations, project controls, or project management
Demonstrated experience managing or supporting utility, infrastructure, engineering, construction, or capital projects in regulated industries
General project management experience
Ability to collaborate across a matrixed team
Ability to participate in site visits and inspections as needed
Impeccable communication skills
Experience with Falcon DMS (Preferred)
Bachelor’s degree in Construction Management or Engineering (Preferred)
Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel
Strong analytical skills and attention to detail
Excellent time management and organizational abilities
Ability to prioritize tasks and manage multiple projects and responsibilities simultaneously

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Employee Assistance Program (EAP)
401K
Short-term disability (STD)
Long-term disability (LTD)
AD&D insurance
Life insurance
Paid parental leave
Reward & recognition program
Wellbeing benefits
Adoption assistance
Tuition reimbursement
Nine paid holidays
15 days PTO accruing per year