Administrative Coordinator – Temporary
Circle 4 Marketing, LLC
Salary
💰 $30 per hour
Job Level
Mid-LevelSenior
About the role
- Ensure the office is always clean, organized, and ready for the team (tidy common areas, meeting rooms, kitchen, and storage)
- Distribute mail/packages and ship items for the team
- Keep office well-stocked with supplies, snacks, beverages, and coffee
- Coordinate monthly team breakfasts and prepare All-Hands space for Tuesday 9:30am meeting (including A/V test)
- Coordinate and manage a catered team lunch on Thursdays (finalize ordering, setup, and cleanup)
- Prepare meeting rooms and ensure AV equipment is operational for daily stand-up meetings
- Serve as primary point of contact for office-related vendors (catering, building management, maintenance)
- Partner with NYC-based Chief of Staff to establish SF office manual, routines, vendors, and protocols (up to ~15% of hours)
Requirements
- Previous experience in an office management, workplace experience, or retail operations role
- Exceptionally organized with keen eye for detail
- Proactive and resourceful; anticipates needs and finds solutions independently
- Tech-savvy: comfortable setting up and troubleshooting basic office A/V, Zoom/Google Meet devices, room reservation tablets/systems, All-Hands screen connections (Airplay or cables)
- Excellent interpersonal and communication skills; service-oriented demeanor
- Reliable and punctual; can consistently commit to required on-site schedule
- Candidates must be local in the SF Bay Area and work onsite at our financial district office
- Must have authorization to work in the USA / answer application questions about work authorization and sponsorship
- Ability to coordinate vendors, catering, and building management
- Willingness to perform light office upkeep tasks (loading/unloading dishwasher, quick wipe-downs)
