Arc

Office Manager

Arc

part-time

Posted on:

Location: California • 🇺🇸 United States

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Salary

💰 $30 per hour

Job Level

Mid-LevelSenior

About the role

  • Ensure the office is always clean, organized, and ready for the team (tidy common areas, meeting rooms, kitchen, and storage)
  • Distribute mail/packages and ship items for the team
  • Keep office well-stocked with supplies, snacks, beverages, and coffee
  • Coordinate monthly team breakfasts and prepare All-Hands space for Tuesday 9:30am meeting (including A/V test)
  • Coordinate and manage a catered team lunch on Thursdays (finalize ordering, setup, and cleanup)
  • Prepare meeting rooms and ensure AV equipment is operational for daily stand-up meetings
  • Serve as primary point of contact for office-related vendors (catering, building management, maintenance)
  • Partner with NYC-based Chief of Staff to establish SF office manual, routines, vendors, and protocols (up to ~15% of hours)

Requirements

  • Previous experience in an office management, workplace experience, or retail operations role
  • Exceptionally organized with keen eye for detail
  • Proactive and resourceful; anticipates needs and finds solutions independently
  • Tech-savvy: comfortable setting up and troubleshooting basic office A/V, Zoom/Google Meet devices, room reservation tablets/systems, All-Hands screen connections (Airplay or cables)
  • Excellent interpersonal and communication skills; service-oriented demeanor
  • Reliable and punctual; can consistently commit to required on-site schedule
  • Candidates must be local in the SF Bay Area and work onsite at our financial district office
  • Must have authorization to work in the USA / answer application questions about work authorization and sponsorship
  • Ability to coordinate vendors, catering, and building management
  • Willingness to perform light office upkeep tasks (loading/unloading dishwasher, quick wipe-downs)
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