Financial Planning and Analysis

• Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach, and maintaining an organized inbox of the Executive according to authorization and confidentiality
• Drafting email correspondence and managing the email inbox to ensure the Chief Financial Officer has the information they need to operate with ease without the necessity of reading email, depending on day
• Summarizing and communicating key actions and deadlines arising out of the Executive’s calendar and weekly inbox
• Organizing international and domestic travel arrangements
• Filtering and redirecting incoming communications to the Chief Financial Officer based on the nature of the events
• Developing agendas, meeting minutes, and presentation materials
• Ensuring clear communication and alignment across multiple diverse functions globally
• Managing sensitive matters with a high level of confidentiality and discretion
• Being responsive to emails/texts/phone calls, when necessary, outside of normal business hours
• Setting meeting agendas and working with relevant teams to ensure needs are met
• Managing and administering the Finance calendar
• Organizing and submitting expense reports in a timely manner
• Coding vendor invoices and routing to the right leader in the system
• Tracking budget and monitoring of T&E spend
• Organizing team building events and offsites
• Collaborate with other Executive Assistants across the organization on meetings, team events, leadership offsites and to ensure effective support across the executive leadership team and other functions
• Setting our Chief Financial Officer up for success and performing additional duties as assigned and needed

Executive Assistant – Finance

Director, Corporate and Financial Systems