Executive Assistant – Finance

Arc'teryx Equipment

full-time

Posted on: 10/23/2025

Location Type: Hybrid

Location: North Vancouver • 🇨🇦 Canada

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Salary

💰 CA$82,000 - CA$112,000 per year

Job Level

Mid-LevelSenior

About the role

Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach, and maintaining an organized inbox of the Executive according to authorization and confidentiality
Drafting email correspondence and managing the email inbox to ensure the Chief Financial Officer has the information they need to operate with ease without the necessity of reading email, depending on day
Summarizing and communicating key actions and deadlines arising out of the Executive’s calendar and weekly inbox
Organizing international and domestic travel arrangements
Filtering and redirecting incoming communications to the Chief Financial Officer based on the nature of the events
Developing agendas, meeting minutes, and presentation materials
Ensuring clear communication and alignment across multiple diverse functions globally
Managing sensitive matters with a high level of confidentiality and discretion
Being responsive to emails/texts/phone calls, when necessary, outside of normal business hours
Setting meeting agendas and working with relevant teams to ensure needs are met
Managing and administering the Finance calendar
Organizing and submitting expense reports in a timely manner
Coding vendor invoices and routing to the right leader in the system
Tracking budget and monitoring of T&E spend
Organizing team building events and offsites
Collaborate with other Executive Assistants across the organization on meetings, team events, leadership offsites and to ensure effective support across the executive leadership team and other functions
Setting our Chief Financial Officer up for success and performing additional duties as assigned and needed

Requirements

You have 5-7 years of Executive Assistant experience supporting C-Level executives
You’re a whiz with the Microsoft Office suite and have excellent business acumen
You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities
You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you.
You’re not afraid of meeting new people, building relationships and creating partnerships across the organization.
You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
You remain highly flexible and adaptable when faced with ambiguity
You effectively balance autonomy and collaboration
You inspire breakthrough thinking and continuous improvement
Your passion for your work is paralleled by your passion for getting outside and living it

Benefits