Arbi Arredobagno

Event Coordinator

Arbi Arredobagno

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $50,000 - $75,000 per year

About the role

  • Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support
  • Maintain detailed project plans, timelines, and checklists for assigned events
  • Support agenda execution and run-of-show documentation
  • Manage speaker logistics, communications, and prep materials
  • Coordinate with vendors such as venues, AV, production, and catering partners
  • Track contracts, Pos, invoices, and payments in partnership with AP and Finance
  • Support sponsor and partner deliverables as needed
  • Manage event tools (survey monkey, FedEx, spectra, Vista Print)
  • Track attendee data, session attendance, and engagement metrics
  • Maintain organized event documentation and file organization on drives
  • Provide on-site execution support including registration, speaker support and logistics troubleshooting
  • Support virtual event execution as needed
  • Act as a key point of contact during events days for operational needs
  • Collect and organize post-event data and feedback
  • Support post-event reporting and recap materials
  • Document learnings and process improvements

Requirements

  • 4+ years of experience coordinating events, meetings, or marketing programs
  • Strong organizational skills and attention to detail
  • Ability to manage multiple projects and deadlines simultaneously
  • Excellent written and verbal communication skills
  • Comfort working with cross-functional teams and external vendors
  • Willingness to travel and support on-site events as needed
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event logistics coordinationproject planningagenda executionvendor managementcontract trackingdata trackingpost-event reportingprocess improvement
Soft Skills
organizational skillsattention to detailmultitaskingwritten communicationverbal communicationcross-functional collaborationproblem-solving