Human Resources Admin Assistant

Arbella Insurance Group

HR Assistant providing administrative and operational support to the HR team at Arbella in Quincy, MA. Supporting HR processes and initiatives for a people-first organization.

Posted 4/23/2026full-timeQuincy • Massachusetts • 🇺🇸 United StatesMid-LevelSenior💰 $48,000 - $52,000 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to the AVP of HR and HR team, including calendar management, meeting coordination, and preparation of materials
Coordinate onboarding and offboarding processes to ensure smooth and consistent employee experience
Maintain accurate and up-to-date employee records and HR systems (HRIS)
Assist with benefits administration, including enrollments, changes, and employee inquiries
Support recruitment activities such as scheduling interviews and communicating with candidates
Track and support HR programs, projects, and key initiatives to ensure timely execution
Respond to routine employee inquiries and direct more complex issues to appropriate HR team members
Manage all phone and walk in inquiries in the HR office. Aid all customers regarding recruitment, benefits, training, and general company information.
Assist with compliance activities, audits, and reporting requirements including maintaining employee bulletin boards at all sites
Support our new hire on boarding program. Coordinate and manage all new hire documents and materials.
Coordinate logistics for HR meetings, training sessions, and employee events
Provide administrative support to the Diversity and Inclusion Council and Summer Intern Program as needed.
Assist in the selection and maintenance of recruitment collateral, Human Resource materials and supplies.
Respond to employment verifications and assist with unemployment claims.
Process invoices, check requests, expenses, and tuition reimbursement in a timely manner.
Assist with Reward and Recognition Program.
Organize exit interviews to include the exit survey and exit package.

Requirements

What you’ll need

Bachelor's degree in HR or related degree
Some office experience or related work experience/internships preferred
Proficient in Microsoft Office Suite
Excellent time management and organizational skills with strong attention to detail.
Effective written/verbal communication skills
Sound customer service, communication, and collaboration skills.

Benefits

Comp & perks

Health insurance
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

HRISbenefits administrationrecruitmentcompliance activitiesauditsreportingcalendar managementmeeting coordinationinvoice processingtuition reimbursement

Soft Skills

time managementorganizational skillsattention to detailwritten communicationverbal communicationcustomer servicecollaboration

Certifications

Bachelor's degree in HR