Executive Administrative Assistant
Aramark
full-time
Posted on:
Location Type: Office
Location: Philadelphia • Pennsylvania • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
- Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
- Creates intricate presentations and schedules using PowerPoint and Excel.
- Arrange travel plans and compile itineraries and documents for travel and related meetings.
- Assist with budget, payroll, expenses, financial records and confidential files and issues
- Ability to be resilient, composed, and positive in the face of pressure and conflict
- Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
- Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
- Must have superior communication and organizational skills
- Exercise acute judgment when handling confidential matters
Requirements
- Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
- Requires an associate degree or equivalent experience
- Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
- Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint; Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
- Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary.
- Exceptional diligence and follow up.
- Demonstrated ability to lead without formal authority.
Benefits
- Health insurance
- Paid time off
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementconfidential correspondencepresentation creationtravel planningbudget managementpayroll managementfinancial record managementwritten communicationverbal communicationdiscretion with confidential information
Soft skills
resiliencecomposurepositive attitudeorganizational skillsprioritizationmultitaskingindependenceteam collaborationsuperior communicationacute judgment
Certifications
associate degree