Oncology Data Specialist

Aptive Resources

Oncology Data Specialist abstracting, staging, and maintaining cancer registry data for Veterans Health Administration facilities. Ensuring accurate VA, national registry, and accreditation-compliant reporting.

Posted 8/21/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Expertise in cancer casefinding, accessioning, and abstraction into VHA-approved cancer registry software, with a strong focus on compliance with NAACCR, SEER, and AJCC standards. Proficient in maintaining patient follow-up information and ensuring data integrity for reporting requirements.

Highest-signal resume keywords

Cancer Case AbstractionAJCC TNM StagingODS-C CertificationData CompliancePatient Confidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Cancer Registry SoftwareNAACCR Data SetTNM StagingCoding GuidelinesData DocumentationCase Review ReportingPatient Follow-Up ManagementData Quality AssuranceCancer CasefindingAccessioning

Certifications & Qualifications

ODS-C Credential

Industry Keywords

VHASEERCommission on CancerNCIICD-OPrivacy Act of 1974VA Information Security PoliciesOncology Data ManagementQuality ReviewsFederal Compliance

About the role

Key responsibilities & impact

Perform cancer casefinding, accessioning, and abstraction of oncology cases into VHA-approved cancer registry software
Complete the full NAACCR data set, including VA-specific supplemental fields
Document and substantiate coded data using detailed text fields covering patient history and physical examination, imaging, laboratory and diagnostic procedures, pathology, treatment and surveillance, TNM staging, and prognostic factors
Assign AJCC TNM staging for eligible cases according to current AJCC and SEER guidelines
Complete applicable physician TNM staging fields during case ascertainment or completion
Ensure registry data supports VACCR, state central cancer registry, and CoC reporting requirements
Maintain compliance with NAACCR, SEER, AJCC, Commission on Cancer, NCI, and ICD-O standards and coding guidelines
Apply current and historical coding manuals based on the patient’s diagnosis year
Maintain patient follow-up information, including vital status, disease status, and supporting documentation
Update follow-up records when patients are deceased or subsequent primary cancers are reported
Provide the Contract Manager with lists of completed cases
Submit periodic case review reports to the Oncology Data Lead using VA-approved trackers
Participate in VISN or facility cancer committee quality reviews when requested
Correct identified data issues within 30 days of notification from VACO or facility quality assurance reviews

Requirements

What you’ll need

ODS-C credential in good standing
Minimum 2+ years of ODS-C, cancer registry experience
Demonstrated experience with cancer case abstraction, staging, and registry data standards
Ability to maintain ODS-C certification through required continuing education credits
Ability to complete all VA mandatory training and educational requirements by required deadlines
Maintain strict confidentiality of patient records in accordance with the Privacy Act of 1974, VA computer access security agreements, and applicable federal and VA information security policies

Benefits

Comp & perks

Equal opportunity employer
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply
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