Management Analyst – Research Program Operations

Aptive Resources

Management Analyst coordinating Department of Veterans Affairs health systems research operations for Aptive, a federal mission-support company. Tracking projects, budgets, peer reviews, performance data, and workflow improvements remotely.

Posted 8/5/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in program management and analysis, with a strong focus on data validation, reporting, and stakeholder communication. Proficient in utilizing tools like Excel and SharePoint to streamline workflows and enhance operational efficiency.

Highest-signal resume keywords

Program Management ExperienceData Validation and AnalysisMicrosoft Excel ProficiencyEffective Communication SkillsProcess Improvement Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data AnalysisBudget Workflow ManagementProgram Performance TrackingSOP DevelopmentGrant ManagementProject ManagementResearch Program ManagementFinancial TrackingImplementation ScienceStakeholder Engagement

Soft Skills

Attention to DetailIndependent WorkDiscretion and Sound JudgmentProactive Task ManagementEffective Written Communication

Tools & Technologies

Microsoft OfficeSharePointMicrosoft TeamsExcelWorkflow Automation Tools

Certifications & Qualifications

PMP Certification

Industry Keywords

Public HealthHealth Systems ResearchFederal Research EnvironmentResearch FundingComplex Organization

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Prescreen, review, and facilitate processing of project modification requests, budget requests, and project initiation materials
Coordinate project, budget, and peer review workflows in alignment with established guidelines and timelines
Collect, validate, analyze, and synthesize field-activity data for reporting, performance tracking, and stakeholder dissemination
Maintain and update personnel and project tracking spreadsheets for application and peer review processes
Coordinate application and peer review processes, track submissions, ensure completeness, and facilitate stakeholder communication
Identify process improvements and assist with SOPs, job aids, and training materials
Prepare program-level reports, summaries, and analyses related to projects, budgets, and operations
Support workflow automation and streamlining using Excel, SharePoint, or other systems
Coordinate with program leadership and stakeholders to ensure timely and accurate processing of requests and deliverables
Communicate with internal and external stakeholders to resolve issues, ensure data accuracy, and support program objectives
Provide administrative and coordination support to the Director/Deputy Director of HSR for the HSR project portfolio

Requirements

What you’ll need

Bachelor's degree in business administration, public administration, health administration, public health, research, finance, or a related field
4+ years of experience supporting program management or program analysis in a complex organization
Ability to take ownership of assigned tasks and workstreams, prioritize independently, and work proactively with minimal oversight
Experience with data validation, analysis, and maintaining structured tracking tools such as Excel and SharePoint
Proficiency with Microsoft Office, including Microsoft Excel, Microsoft Teams, and SharePoint
Strong attention to detail and ability to manage multiple tasks and deadlines
Effective written and verbal communication skills
Ability to work independently in a remote environment while managing assigned tasks and deadlines
Ability to obtain and maintain a public trust clearance
Legal authorization to work in the U.S.
Desired: experience supporting research program operations, implementation science, or health systems research
Desired: project management experience with timelines, deliverables, and cross-functional workstreams
Formal PM certification such as PMP is a plus but not required
Desired: grants management, grant portfolio administration, or research funding experience
Desired: scientific or research program management experience
Desired: federal research environment experience, such as VA or NIH
Desired: program performance tracking, reporting, or evaluation experience
Desired: budget workflow, financial tracking, projections, or request review experience
Desired: SOP, job aid, or process improvement experience
Comfort working with senior leadership, faculty, staff, students, medical professionals, and external agencies
Ability to synthesize data and stakeholder input for program improvements or operational decisions
Experience with multiple stakeholders in a fast-paced, matrixed environment
Discretion and sound judgment when handling confidential information

Benefits

Comp & perks

Full-time position (40 hours/week)
100% remote work
Equal opportunity employment
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply