Administrative Assistant

Aptive Resources

Administrative Assistant providing operational and administrative support to Veterans Health Administration's Healthcare Technology Management. Interacting with various stakeholders to ensure efficient program operations.

Posted 4/28/2026full-timeRemote • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide comprehensive operational and administrative support to the Veterans Health Administration (VHA) Office of Healthcare Technology Management (HTM)
Ensure the smooth day-to-day functioning of program activities
Support leadership and staff in coordinating meetings, managing communications, and maintaining organized documentation
Interact with a wide range of stakeholders, including program leadership, clinicians, technical teams, and government personnel
Schedule and coordinate meetings, prepare agendas and meeting materials, and document notes and action items
Manage correspondence, maintain program documentation and files, and support reporting and tracking activities
Coordinate travel and event logistics, support onboarding and administrative processes, and assist with the preparation of briefings, reports, and other program deliverables

Requirements

What you’ll need

High school diploma or equivalent required; associate’s or bachelor’s degree in Business Administration, Communications, or a related field preferred
4+ years of administrative or operational support experience, preferably in a federal or healthcare environment
Demonstrated experience supporting program teams, leadership, or executives in a fast-paced, professional setting
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Experience scheduling and coordinating meetings, including managing calendars and logistics for multiple stakeholders
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams and SharePoint
Experience preparing meeting materials, taking detailed notes, and tracking action items
Strong written and verbal communication skills, with attention to detail and accuracy
Ability to handle sensitive information with discretion and maintain confidentiality
Experience managing documents, files, and records in an organized and accessible manner
Ability to work independently as well as collaboratively within a team environment
Experience supporting travel coordination, event logistics, or onboarding activities (preferred)
Ability to obtain and maintain a Public Trust clearance (or active clearance preferred)

Benefits

Comp & perks

Health insurance
Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportoperational supportprogram documentationmeeting coordinationtravel coordinationevent logisticsonboarding processesreportingtracking activitiescalendar management

Soft Skills

organizational skillscommunication skillsattention to detaildiscretionconfidentialityindependencecollaborationability to manage multiple prioritiesability to meet deadlinessupporting leadership

Certifications

Public Trust clearance