Proposal Manager

Aptive Resources

Proposal Manager leading the preparation and development of federal business proposals at Aptive. Collaborating with teams to produce high-quality bids and manage proposal processes.

Posted 4/15/2026full-timeRemote • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Create calendars and milestones for simultaneous bids and confirming adherence to timelines
Develop outlines to create compelling, innovative, and complaint approaches
Create proposal artifacts: matrices, tables, graphs, executive summaries, and management approaches
Track Q&A’s; reviewing and identifying changes, documenting and distributing/discussing the changes with the bid team
Ensure past performance/resume updates are timely and completed with relevant team members
Coordinate proposal kick off, color review and lessons learned meetings; verify any action items and comments are completed
Review draft content to ensure proposal content flows, is consistent, and compliant
Support desktop publishing to finalize proposal content
Coordinate with graphic designers to create visually appealing bids that meet corporate standards
Provide quality control and feedback on process or procedure improvement within department and/or cross-functionally.
Assist in identifying needs for and/or managing strategic library content.
Ensure adherence to standards and templates to present a consistent appearance/style across proposal responses.
Use existing proposal response library to effectively address recurring content inquiries and develop tailored RFx responses.

Requirements

What you’ll need

At least three years of experience writing and coordinating federal government proposal or grants.
Bachelor’s degree or equivalent experience.
Advanced user of Microsoft Office Suite (Word, Excel, SharePoint Point, PowerPoint), Adobe Acrobat and SharePoint applications.
Strong editorial and proofreading skills.
Exceptional organizational skills and ability to manage competing priorities under tight deadlines.
Ability to research, interpret and analyze RFx requirements.
Legal authorization to work in the U.S.

Benefits

Comp & perks

Health, vision, dental and disability plans with company contributions
401K plan with immediate vesting and a competitive company match
Generous paid time off and flexible work schedules
Flexible savings accounts
Commuter benefits
Company-sponsored professional education and training opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal writingeditingproofreadingcontent developmentdesktop publishingRFx analysisquality controlproject managementdata analysismilestone tracking

Soft Skills

organizational skillstime managementcommunicationcollaborationattention to detailproblem-solvingadaptabilitycreativityleadershipstrategic thinking