Management Analyst
Aptive Resources
part-time
Posted on:
Location Type: Remote
Location: Virginia • United States
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About the role
- Manage, maintain, and organize program electronic filing systems (e.g., SharePoint) to ensure standardized, accurate, and easily retrievable documentation and correspondence.
- Support maintenance and use of electronic tracking systems, including data entry, updates, and generation of routine reports to support program operations.
- Monitor and manage the program’s shared electronic mailbox, including triaging incoming requests and routing information to appropriate stakeholders.
- Establish and maintain program distribution lists and contact databases to support effective communication and coordination.
- Coordinate meeting logistics, including scheduling, sending invitations, preparing agendas, and tracking attendance.
- Prepare and distribute meeting materials, and document formal and informal meeting minutes and action items.
- Support administrative processes related to the Confidential Disclosure Acknowledgement (CDA) process, including tracking, documentation, and coordination.
- Develop and maintain job aids, work instructions, and checklists to support standardization and continuous improvement of program processes.
- Generate correspondence, reports, and formatted documents using Microsoft Office and Adobe Acrobat tools.
- Support program operations by ensuring accuracy, completeness, and organization of files, records, and tracking systems.
- Communicate clearly and professionally with internal and external stakeholders to support timely completion of program activities.
Requirements
- Bachelor’s degree in business administration, public administration, health administration, research, or a related field.
- 4+ years of experience supporting program operations, administrative processes, or coordination activities in a professional environment.
- Experience managing electronic files and tracking systems (e.g., SharePoint or similar platforms).
- Proficiency with Microsoft Office Suite, including Word, Excel (e.g., formulas, basic charts), PowerPoint, Outlook, and Teams.
- Experience using Adobe Acrobat (Pro and/or Reader) to create and manage documents.
- Experience performing data entry and generating reports within established systems.
- Strong organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and deadlines in a structured environment.
- Ability to work independently in a remote setting.
- Ability to obtain and maintain a public trust clearance.
- Legal authorization to work in the U.S.
Benefits
- 100% remote position
- Part-time hours (approximately 20 hours/week)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryreport generationelectronic filing systemstracking systemsdocument managementMicrosoft Office SuiteAdobe Acrobatmeeting coordinationjob aids developmentprocess documentation
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationtime managementindependencemulti-taskingprofessionalismstakeholder communicationcoordination