Executive Assistant
Aprio
full-time
Posted on:
Location Type: Hybrid
Location: Clark • Philippines
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About the role
- Provide high-level administrative support including calendar management, meeting preparation, and handling confidential information.
- Prioritize, triage, and respond to emails, National Tax Office portfolios, and time-sensitive requests on behalf of the executive team.
- Draft, proofread, and manage National Tax office correspondence, reports, filings, and documentation with high attention to detail.
- Coordinate with external vendors, internal department teams on National tax office and risk-related matters.
- Maintain and organize technical memos, policies, and resource libraries; ensure version control, consistency, and proper documentation standards.
- Assist with project management activities, including monitoring deadlines, maintaining trackers, and ensuring completion of deliverables.
- Safeguard confidential and sensitive information with discretion, professionalism, and sound judgment.
- Assist with tracking risk-related matters and documentation requests while ensuring confidentiality and timely follow-up.
- Manage access and permissions for NTO tools and platforms (e.g., CCH, Thomson Reuters, SharePoint) support usage reporting and workflow updates.
- Track, record, and report on executives’ billable hours, ensuring accurate documentation for client billing, internal reporting, and compliance purposes.
Requirements
- Amenable to work day shift starting from 6:00PM-2:30AM PHT
- Shifting Schedule (depending on business/client needs)
- Minimum 3–5 years supporting executive-level functions in a tax, accounting, compliance, or professional services environment, with direct exposure to tax
- Strong organizational and time management skills.
- Advanced skills in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and familiarity with tax research platforms is a plus
- Strong written and verbal communication skills
- High level of professionalism and confidentiality in handling sensitive tax, compliance, and executive information.
- Ability to make independent decisions and prioritize competing demands with minimal supervision.
Benefits
- Hybrid Set up (2 days onsite, 3 days work from home) either in Clark or Makati Site.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting preparationdocument managementproject managementversion controlMicrosoft Office Suitetax research platformsconfidential information handlingreport draftingtime management
Soft Skills
organizational skillscommunication skillsprofessionalismdiscretionjudgmentindependent decision-makingprioritizationattention to detailconfidentialityresponsiveness