Aprio

Senior Administrator

Aprio

full-time

Posted on:

Location Type: Hybrid

Location: Dallas • Texas • United States

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Job Level

Senior

About the role

  • Provide high level executive support to several leaders based in Texas, working independently and proactively managing workloads and project timelines.
  • Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
  • Handle professionally sensitive and confidential business matters and assist with special projects.
  • Coordinate travel (US and International) arrangements, including transportation, lodging and itinerary planning and management/submission of expense reports.
  • Act as a liaison between the executives and other departments, clients and external stakeholders.
  • Establish and maintain a rapport with internal global clients and vendors.
  • Assist with event coordination (virtually or in-person) and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
  • Work closely with other administrative assistants to complete all projects.
  • Prepare/submit expense reports, manage email and utilize critical thinking to solve problems.
  • Manage special projects as assigned by the executives.
  • Collaborate frequently with the Executive Assistant to the firm’s COO and Managing Partner.

Requirements

  • Minimum of five years of executive level (C-level) executive support experience, preferably within a professional services firm.
  • Bachelor's degree from an accredited college/university or equivalent work experience.
  • Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with PowerBI & ClickUp.
  • Ability to work a flexible schedule and overtime as needed
  • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Strong attention to detail and accuracy.
  • Professional demeanor and strong interpersonal skills.
  • Able to consistently demonstrate high quality in work and relationships.
  • Proactive and able to anticipate the needs of the executives.
  • Ability to adapt to changing priorities.
  • Ability to work independently and as part of a team.
  • Ability to work in a fast-paced environment.
  • Ability to maintain a high level of professionalism at all times.
Benefits
  • Medical, Dental, and Vision Insurance on the first day of employment
  • Flexible Spending Account and Dependent Care Account
  • 401k with Profit Sharing
  • 9+ holidays and discretionary time off structure
  • Parental Leave – coverage for both primary and secondary caregivers
  • Tuition Assistance Program and CPA support program with cash incentive upon completion
  • Discretionary incentive compensation based on firm, group and individual performance
  • Incentive compensation related to origination of new client sales
  • Top rated wellness program
  • Flexible working environment including remote and hybrid options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive supportcalendar managementmeeting coordinationtravel arrangementsexpense report managementevent coordinationproject managementcritical thinkingMicrosoft Office SuitePowerBI
Soft Skills
organizational skillsattention to detailinterpersonal skillsproactiveadaptabilityindependenceteam collaborationprofessionalismproblem-solvingflexibility
Certifications
Bachelor's degree