Aprio

Senior Administrator

Aprio

full-time

Posted on:

Location Type: Hybrid

Location: Dallas • Texas • United States

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Job Level

Senior

About the role

  • Provide high level executive support to several leaders based in Texas, working independently and proactively managing workloads and project timelines.
  • Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
  • Handle professionally sensitive and confidential business matters and assist with special projects.
  • Coordinate travel (US and International) arrangements, including transportation, lodging and itinerary planning and management/submission of expense reports.
  • Act as a liaison between the executives and other departments, clients and external stakeholders.
  • Establish and maintain a rapport with internal global clients and vendors.
  • Assist with event coordination (virtually or in-person) and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
  • Work closely with other administrative assistants to complete all projects.
  • Prepare/submit expense reports, manage email and utilize critical thinking to solve problems.
  • Manage special projects as assigned by the executives.
  • Collaborate frequently with the Executive Assistant to the firm’s COO and Managing Partner.

Requirements

  • Minimum of five years of executive level (C-level) executive support experience, preferably within a professional services firm.
  • Bachelor's degree from an accredited college/university or equivalent work experience.
  • Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with PowerBI & ClickUp.
  • Ability to work a flexible schedule and overtime as needed
  • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Strong attention to detail and accuracy.
  • Professional demeanor and strong interpersonal skills.
  • Able to consistently demonstrate high quality in work and relationships.
  • Proactive and able to anticipate the needs of the executives.
  • Ability to adapt to changing priorities.
  • Ability to work independently and as part of a team.
  • Ability to work in a fast-paced environment.
  • Ability to maintain a high level of professionalism at all times.
Benefits
  • Medical, Dental, and Vision Insurance on the first day of employment
  • Flexible Spending Account and Dependent Care Account
  • 401k with Profit Sharing
  • 9+ holidays and discretionary time off structure
  • Parental Leave – coverage for both primary and secondary caregivers
  • Tuition Assistance Program and CPA support program with cash incentive upon completion
  • Discretionary incentive compensation based on firm, group and individual performance
  • Incentive compensation related to origination of new client sales
  • Top rated wellness program
  • Flexible working environment including remote and hybrid options

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive supportcalendar managementmeeting coordinationtravel arrangementsexpense report managementevent coordinationproject managementcritical thinkingMicrosoft Office SuitePowerBI
Soft skills
organizational skillsattention to detailinterpersonal skillsproactiveadaptabilityindependenceteam collaborationprofessionalismproblem-solvingflexibility
Certifications
Bachelor's degree