Document Control Coordinator

Applied High Voltage, LLC

Document Control Coordinator at Applied High Voltage managing vendor drawings and documents for engineering and construction projects. Facilitating effective communication and coordination between engineering and vendors.

Posted 7/3/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $50,000 per yearWebsite

About the role

Key responsibilities & impact

Administers and maintains company documents to facilitate effective engineering & substation construction efforts.
Requesting and receiving vendor drawings for all Projects.
Filing, Stamping, and sending Vendor drawings to AHV Engineering for review.
Returning all reviewed vendor drawings back to the respected vendor.
Filing all documents from vendors to their respected locations.
Updating Procurement Strategy Tracker with vendor drawing and closeout information for all projects.
Sending Vendors out (AHV) 60 ,90 and IFC drawings for certain equipment as required VIA ShareFile and email.
Moving AHV Engineering 60,90, and IFC drawings to the Document control Transmittal and Issued folders in SharePoint.
Being a go between AHV engineering and vendors.
Requesting specific files from vendors as engineering requests them.
Requesting FID numbers for the SCADA/ Study Engineering team.
Setting up meetings with Vendors and engineering as needed.
Currently leading 2 meetings with Control Enclosure vendors to keep the job moving.
Updating meeting tracker and emailing the updated tracker out to the Vendor and AHV Team.
Creating section 5 (Equipment Manuals & Energization Procedure) of the job Closeout book for all Projects.
Requesting Closeout documents from vendor (warranty, certified drawings, Owner’s manuals, test reports, etc.)
Updating the job book tracker for each project as the files are received.
Working with Site team to collect Material Receiving checklist and Equipment Installation Checklists.

Requirements

What you’ll need

Strong coordination, time management, active listening, verbal and written communication skills, critical thinking and reasoning skills.
Self-motivated, able to learn quickly and independently.
Computer literacy and proficiency using Excel and MS Office.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Applied High Voltage, LLC Website LinkedIn All Job Openings 11 - 50 employees Founded 2013 ⚡ Energy 🤝 B2B Energy
B2B Applied High Voltage is a B2B engineering and construction firm specializing in high-voltage power infrastructure and utility-scale electrical projects. The company offers development support services, engineering, procurement & construction (EPC), and field engineering services, and maintains headquarters in Albany, NY with a branch in Frederick, MD. Applied High Voltage focuses on delivering turnkey solutions for power system development and construction for industrial and utility clients. Document Control Coordinator Job not on LinkedIn 🔥 12 minutes ago 🗽 New York – Remote 💵 $50k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Administers and maintains company documents to facilitate effective engineering & substation construction efforts.
Requesting and receiving vendor drawings for all Projects.
Filing, Stamping, and sending Vendor drawings to AHV Engineering for review.
Returning all reviewed vendor drawings back to the respected vendor.
Filing all documents from vendors to their respected locations.
Updating Procurement Strategy Tracker with vendor drawing and closeout information for all projects.
Sending Vendors out (AHV) 60 ,90 and IFC drawings for certain equipment as required VIA ShareFile and email.
Moving AHV Engineering 60,90, and IFC drawings to the Document control Transmittal and Issued folders in SharePoint.
Being a go between AHV engineering and vendors.
Requesting specific files from vendors as engineering requests them.
Requesting FID numbers for the SCADA/ Study Engineering team.
Setting up meetings with Vendors and engineering as needed.
Currently leading 2 meetings with Control Enclosure vendors to keep the job moving.
Updating meeting tracker and emailing the updated tracker out to the Vendor and AHV Team.
Creating section 5 (Equipment Manuals & Energization Procedure) of the job Closeout book for all Projects.
Requesting Closeout documents from vendor (warranty, certified drawings, Owner’s manuals, test reports, etc.)
Updating the job book tracker for each project as the files are received.
Working with Site team to collect Material Receiving checklist and Equipment Installation Checklists. 🎯 Requirements
Strong coordination, time management, active listening, verbal and written communication skills, critical thinking and reasoning skills.
Self-motivated, able to learn quickly and independently.
Computer literacy and proficiency using Excel and MS Office. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Document Control Coordinator 🔥 12 minutes ago Signal Energy 1001 - 5000 ⚡ Energy 🤝 B2B Website LinkedIn All Job Openings Document Control Coordinator maintaining company documents for effective engineering & substation construction efforts. Works with vendors, engineering teams, and manages document control tasks. 🇺🇸 United States – Remote 💵 $50k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🦅 H1B Visa Sponsor Scientific Computing Specialist 🔥 32 minutes ago RCH Solutions 51 - 200 🤖 Artificial Intelligence 🧬 Biotechnology ⚕️ Healthcare Insurance Website LinkedIn All Job Openings HPC Engineer delivering Compute at Scale solutions for scientific initiatives with a focus on HPC platforms and cloud-based infrastructure. Collaborating with customer stakeholders and supporting scientific applications, workflows, and related infrastructure. 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior Senior Configuration Management Specialist 🔥 38 minutes ago Nationwide IT Services, Inc. 201 - 500 🔒 Cybersecurity ☁️ SaaS Website LinkedIn All Job Openings Senior Configuration Management Specialist at Nationwide IT Services leading a team on complex system configurations in a remote setting. 🇺🇸 United States – Remote ⏰ Full Time 🟠 Senior RN, Throughput Center – Nights, Full Time 🔥 2 hours ago Mercy 10,000+ employees 🤝 Non-profit 🧘 Wellness Website LinkedIn All Job Openings Throughput RN facilitating patient admissions and transfers for Mercy's health system. Engaging with patients and providers to ensure seamless care and optimal bed placement. 🇺🇸 United States – Remote 💰 Grant on 2025-05 ⏰ Full Time 🟡 Mid-level 🟠 Senior 🦅 H1B Visa Sponsor Track Services, Crew Leader 🔥 2 hours ago Marmon Holdings, Inc. 10,000+ employees 🏢 Enterprise 🚗 Transport Website LinkedIn All Job Openings Crew Leader responsible for leading field crews in track construction and rail operations projects. Ensuring project compliance, safety, and efficiency while managing resources and training staff. 🇺🇸 United States – Remote 💵 $25 - $35 / hour ⏰ Full Time 🟠 Senior 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Soft Skills

Time ManagementActive ListeningCritical ThinkingSelf-MotivatedVerbal Communication