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Senior Executive – Executive Assistant, Bioequivalence and Clinical Research
Apotex Inc.Executive Assistant managing calendars, travel, and expense management at Apotex. Coordinating meetings and onboarding for the team in a professional environment.
ATS Keywords
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Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel ManagementExpense ManagementData CollectionReport PreparationPresentation PreparationLogistics CoordinationOnboardingEvent Management
Soft Skills
Communication SkillsPositive AttitudeTeamworkTime ManagementMultitasking
Certifications & Qualifications
B.A in English
Industry Keywords
Expense ReimbursementMeeting CoordinationDashboard PreparationMonthly ReportingAgenda Preparation
About the role
Key responsibilities & impact- Manage Activities as Executive Assistant (Calendar Management, Travel and Expense management)
- Manage meetings and efficient calendar management (Optimize time for various meetings, proactively manage meeting conflicts)
- Domestic and Internal travel – coordinating for ticket/cab/Forex/Insurance/Visa for Director and Head BEC, Head HR and BEC Staff.
- Expense on timely basis – Claim/reimbursement of all expenses for BEC, Director and HR Head.
- Facilitate logistics (Travel, Stay & Meeting) of EMC member and GTA visitors of BEC, preparation of agenda ahead of the visit
- Collect all the data and prepare monthly BEC dashboard and presentation.
- Prepare monthly reports for GR&D by 30th of every month
- Prepare ppt for BEC MIS meetings by 7th of every month
- Monthly update of ARPL BEC Board to Excellence Metrics before 7th of every month.
- Onboarding of New Joinees and Events Management Support for setting up departmental events
Requirements
What you’ll need- B.A Graduate in English
- Good Communication skills.
- Positive attitude and Enthusiastic in Teamwork
- An effective time Manager with the ability to Multitask.
Benefits
Comp & perks- Accommodation for applicants with disabilities as part of the recruitment process