Assistant Manager – Directors Office

Apotex Inc.

Assistant Manager providing high-level administrative support to the Managing Director at Apotex. Managing schedules, communications, and organizing workflow in a global health company.

Posted 5/27/2026full-timeBangalore • 🇮🇳 IndiaLeadWebsite

About the role

Key responsibilities & impact

Responsible for providing high – level administrative support and assistance to the Managing Director and/or other assigned leadership staff
Assume the duty of clerical and administrative support to optimize workflow procedures in the office
Assist the Managing Director by planning and distributing information and performing numerous duties
Schedule meetings, take notes, and record minutes
Write correspondence, prioritize emails, handle visitors
Make travel arrangements and prepare reports
File and organize documents and perform basic bookkeeping tasks
Act as point of contact among executives, employees, clients, and external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Accurately record minutes during meetings
Organize and maintain the office filing system
Prepare financial statements, reports, memos, invoices, letters, and other documents

Requirements

What you’ll need

Possessing Post Graduate Diploma in Human Resources Management
Holding the certification under Secretarial Practice, issued by NCVT - Delhi
Proven work experience as a secretary, executive assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Ability to Organize a daily workload by priorities
Must be able to meet deadlines in fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Excellent written and verbal communication skills
Integrity and professionalism

Benefits

Comp & perks

Health insurance
Paid time off
Flexible working hours

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportclerical supportbasic bookkeepingfinancial statements preparationreport writingdocument organizationmeeting schedulingnote-takinginformation flow managementoffice filing system management

Soft Skills

multi-taskingtime managementprioritizationproblem-solvingdecision-makingwritten communicationverbal communicationintegrityprofessionalismproactive approach

Certifications

Post Graduate Diploma in Human Resources ManagementSecretarial Practice certification