Technical Operations – Field Team Scheduler

Apollo Mission Critical Engineering

Field Operations Scheduler managing workforce planning and scheduling for Apollo's mission-critical projects. Ensuring effective employee deployment and logistics across multiple locations.

Posted 7/11/2026full-timeRemote • Arizona, Illinois, Mississippi, Ohio, Oregon, Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Develop and maintain workforce schedules for all active projects.
Coordinate staffing assignments based on project requirements, employee qualifications, availability, and business priorities.
Manage employee deployments, rotations, mobilizations, and demobilizations.
Monitor project staffing levels and proactively identify resource shortages or surpluses.
Adjust staffing plans in response to project schedule changes, client requests, delays, accelerations, or emergency coverage needs.
Ensure all projects maintain adequate staffing coverage while maximizing workforce utilization.
Coordinate weekly staffing reviews with Operations and Project Leadership teams.
Maintain visibility into workforce capacity across all regions and projects.
Maintain an accurate roster of employee qualifications, certifications, training records, and project experience.
Match personnel to assignments based on technical expertise, certification requirements, leadership level, and development goals.
Track employee availability, PTO, holidays, training commitments, and travel schedules.
Assist with workforce forecasting and capacity planning efforts.
Support employee development by identifying opportunities for advancement, cross-training, and leadership exposure.
Ensure staffing decisions align with company goals and client expectations.
Serve as a primary point of contact for field personnel regarding assignments, schedules, travel, and deployment questions.
Build strong working relationships with field team members and operational leaders.
Communicate schedule changes and staffing updates promptly and professionally.
Support employee onboarding by coordinating initial project assignments and deployment logistics.
Conduct regular outreach to field personnel to maintain engagement and awareness of upcoming opportunities.
Promote a positive employee experience through proactive communication and responsiveness.
Coordinate travel arrangements including flights, hotels, rental vehicles, and project mobilization logistics.
Ensure field personnel receive timely travel information and assignment details.
Track upcoming mobilizations and ensure all logistical requirements are completed prior to deployment.
Assist employees with travel-related issues and coordinate resolutions when necessary.
Work closely with vendors and internal stakeholders to optimize travel efficiency and cost management.
Maintain accurate workforce data within scheduling and HR systems.
Generate weekly, monthly, and quarterly staffing reports.
Track workforce utilization, project coverage, staffing trends, and employee deployment metrics.
Develop and maintain dashboards that provide visibility into workforce allocation and project staffing.
Collaborate closely with Project Managers, Project Directors, Recruiting, Human Resources, and Learning & Development teams.
Support recruiting efforts by identifying future hiring needs based on projected workload.
Assist leadership with workforce planning strategies to support business growth.
Participate in operational meetings and staffing reviews.
Contribute to process improvement initiatives related to scheduling, workforce management, and operational efficiency.

Requirements

What you’ll need

Associate's Degree or Bachelor's Degree in Business, Operations, Human Resources, Project Management, or a related field preferred.
Minimum 3 years of experience in workforce scheduling, operations coordination, logistics, project support, or resource planning.
Strong proficiency with Microsoft Office Suite, particularly Excel, Outlook, Teams, and SharePoint.
Excellent organizational and time management skills.
Strong verbal and written communication abilities.
Ability to manage multiple priorities simultaneously.
High level of professionalism and confidentiality.
Strong problem-solving and decision-making skills.
Preferred Experience supporting field-based workforces.
Experience within construction, commissioning, engineering, mission-critical facilities, manufacturing, aviation, telecommunications, utilities, or similar industries.
Familiarity with workforce planning software, BambooHR, Power BI, scheduling tools, or ERP systems.
Experience coordinating travel and logistics for distributed teams.
Understanding of project-based staffing models.

Benefits

Comp & perks

Health and wellness plans (medical, dental, vision, life, disability)
Flexible spending accounts
Paid time off, holidays, and more
Paid parental leave
401K plan with immediate match benefits
Employee assistance programs
Tuition reimbursement programs
Employee discount programs

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Workforce SchedulingOperations CoordinationLogistics ManagementResource PlanningProject SupportTravel CoordinationData AnalysisStaffing Reports GenerationEmployee Deployment MetricsWorkforce Utilization Tracking

Soft Skills

Organizational SkillsTime ManagementVerbal CommunicationWritten CommunicationProblem-Solving