Project Administrator

Apollo Mission Critical Engineering

Project Administrator providing administrative support for project teams in a mission-critical infrastructure company. Responsible for documentation, reporting, and coordination in project lifecycle.

Posted 4/23/2026full-timeRemote • Mississippi • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Maintain and organize project documentation, records, and filing systems
Support project managers with scheduling, reporting, and coordination tasks
Prepare and distribute project reports, dashboards, and status updates
Track project milestones, deliverables, and deadlines
Coordinate meetings, including logistics, agendas, and meeting minutes
Assist with budget tracking, invoicing, and expense reporting
Ensure compliance with internal processes, standards, and documentation requirements
Manage communication between stakeholders, vendors, and internal teams
Support onboarding of project team members and maintain resource records
Other duties as assigned.

Requirements

What you’ll need

Associate or Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience)
1–3 years of administrative or project support experience
Strong organizational and documentation management skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Excellent communication and interpersonal skills
High attention to detail and accuracy
Successful background check, including pre-employment drug screening
US citizens, permanent residents or any candidate with eligibility to work in the US

Benefits

Comp & perks

Health and wellness plans (medical, dental, vision, life, disability)
Flexible spending accounts
Paid time off, holidays, and more
Paid parental leave
401K plan with immediate match benefits
Employee assistance programs
Tuition reimbursement programs
Employee discount programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project documentation managementbudget trackinginvoicingexpense reportingreport preparationdashboard creationmilestone trackingdeadline management

Soft Skills

organizational skillscommunication skillsinterpersonal skillsattention to detailcoordination skills