Executive Assistant, CPO

Apollo.io

Executive Assistant supporting CPO at Apollo.io, a leading go-to-market solution for revenue teams. Maximizing effectiveness and impact of the R&D organization spanning Engineering, Product, Design, and Research.

Posted 7/29/2026full-timeSan Francisco • California • 🇺🇸 United StatesSeniorLead💰 $159,000 - $198,700 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in executive support, particularly for C-level leaders, with strong capabilities in calendar management, cross-functional collaboration, and communication. Proficient in handling confidential information and managing logistics for high-stakes meetings and events.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementCross-Functional CollaborationConfidential Information HandlingCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel ManagementExpense ReportingLogistics ManagementProject Management

Soft Skills

Attention to DetailProblem SolvingService OrientationHigh Emotional IntelligenceOwnership Mindset

Tools & Technologies

Google WorkspaceSlackExpense SystemsProject Management Tools

Industry Keywords

Product Development ProcessesRoadmap PlanningHigh-Growth Technology CompanyCross-Functional Stakeholder Management

About the role

Key responsibilities & impact

Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&D operations, and cross-functional collaboration.
Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.
Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.
Handle CPO expense reporting, approvals, and administrative workflows.
Handle select personal and confidential requests for the CPO with discretion.
Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.
Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.
Provide focused coordination across the R&D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.
Monitor and maintain visibility into the calendars of key R&D leaders, identifying scheduling conflicts and protecting focus time where needed.
Watch the CPO's inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume.
Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.
Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.
Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.
Handle select administrative requests and confidential matters with discretion.
Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.
Support preparation of board and leadership materials related to product strategy — deck coordination, pre-read circulation, and day-of execution — in partnership with the CEO's and CFO's teams as needed.
Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.
Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.
Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.
Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.
Organize and support recurring R&D leadership meetings, monthly and quarterly business reviews, and key planning sessions.
Track action items, deliverables, and deadlines across the R&D organization, proactively following up to ensure commitments are met.
Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.
Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.
Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.
Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.
Help identify gaps in communication, ownership, and execution across the leadership team.
Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.
Plan, organize, and execute CPO-led offsites and R&D team events.

Requirements

What you’ll need

7+ years of executive support experience as a career Executive Assistant, ideally supporting a CPO, VP of Product, or C-level/senior leader overseeing a Product, Design, or R&D organization at a high-growth technology company.
Based in San Francisco, with the ability to work in-office/hybrid to support the CPO's day-to-day rhythm.
Experience managing complex cross-functional calendars, including scheduling meetings with Product, Product Design, Research, Engineering, and executive leadership.
Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CPO.
Proven ability to manage highly confidential and sensitive strategic, product, and personnel information with absolute discretion.
Exceptional calendar, inbox, travel, and logistics management skills.
Ability to anticipate needs, identify risks, and solve problems before they escalate.
Comfort operating in ambiguity and creating structure from scratch.
Strong cross-functional stakeholder management skills, comfortable working across Product, Product Design, Research, Engineering, and Executive teams.
High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.
Deep attention to detail and a strong bias toward follow-through.
Low ego, high EQ, and strong service orientation.
Experience with tools such as Google Workspace, Slack, expense systems, and project management tools preferred.
Familiarity with product development processes, roadmap planning, or experience in a Product, Product Design, or Research organization is a plus.

Benefits

Comp & perks

equity
company bonus or sales commissions/bonuses
401(k) plan
at least 10 paid holidays per year
flex PTO
parental leave
employee assistance program and wellbeing benefits
global travel coverage
life/AD&D/STD/LTD insurance
FSA/HSA and medical, dental, and vision benefits