Executive Assistant, CFO, CEO

Apollo.io

Executive Assistant to CFO and CEO at Apollo.io providing executive support and managing complex operations. Ensuring organized schedules, communication, and collaboration in a high-growth environment.

Posted 6/16/2026full-timeSan Francisco • California • 🇺🇸 United StatesSeniorLead💰 $159,000 - $198,700 per yearWebsite

About the role

Key responsibilities & impact

Serve as the primary support partner to the CFO, enabling effective execution across scheduling, financial operations, and cross-functional collaboration.
Own and proactively manage the CFO’s calendar across daily, weekly, monthly, and quarterly horizons.
Manage complex domestic and international travel for the CFO, including itineraries and accommodation.
Handle CFO expense reporting, approvals, and administrative workflows.
Provide focused calendar and communication support to the CEO.
Coordinate logistics for the CFO’s board, investor, and strategic external meetings.
Help maintain the systems that keep the Core Team aligned, accountable, and focused.

Requirements

What you’ll need

7+ years of executive support experience, ideally supporting a CFO, CEO, or C-level executive in a high-growth technology company.
Experience managing complex external relationship calendars, including scheduling meetings with investors, board members, or M&A counterparties.
Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CFO and CEO.
Proven ability to manage highly confidential and sensitive financial, strategic, and personnel information with absolute discretion.
Exceptional calendar, inbox, travel, and logistics management skills across multiple executives simultaneously.
Ability to anticipate needs, identify risks, and solve problems before they escalate.
Comfort operating in ambiguity and creating structure from scratch.
Strong cross-functional stakeholder management skills, comfortable working across Finance, Accounting, BizOps, and Executive teams.
High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.
Deep attention to detail and a strong bias toward follow-through.
Low ego, high EQ, and strong service orientation.
Experience with tools such as Google Workspace, Slack, Navan, expense systems, and project management tools preferred.
Familiarity with financial reporting cycles, investor materials, or experience in a finance, accounting, or investment environment is a plus.

Benefits

Comp & perks

equity
company bonus or sales commissions/bonuses
401(k) plan
at least 10 paid holidays per year
flex PTO
parental leave
employee assistance program and wellbeing benefits
global travel coverage
life/AD&D/STD/LTD insurance
FSA/HSA and medical, dental, and vision benefits

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

executive supportcalendar managementtravel managementexpense reportinglogistics managementconfidential information managementproblem-solvingstakeholder managementfinancial reportingproject management

Soft Skills

written communicationverbal communicationattention to detailservice orientationhigh emotional intelligenceownership mindsetability to operate in ambiguityanticipation of needsdiscretioncross-functional collaboration