Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centers
Route invoices for approval through Zip intake-to-pay system
Manage vendor payment inquiries and issue resolution
Process invoices across multiple entities (US, UK, Poland, Mexico, Colombia)
Handle invoice corrections, adjustments, and overdue payment follow-ups
Maintain accurate vendor records in Zip and NetSuite
Provide frontline support to employees for user access, booking issues, and questions
Coordinate with Navan support team for complex multi-city travel arrangements
Process and approve off-platform booking requests when necessary
Review and process expense reimbursements for policy compliance
Support employee onboarding with Navan access and training
Troubleshoot booking system issues and coordinate resolutions
Chase receipts for transactions over $75 from cardholders
Perform monthly reconciliation of Brex and Ramp credit card statements
Code transactions to appropriate accounts and cost centers
Support month-end close activities (close prior month on 1st, pull statements on 2nd)
Respond to cardholder questions and transaction disputes
Ensure compliance with corporate card policies
Coordinate vendor onboarding through Zip portal
Issue virtual credit cards for approved purchase orders
Track PO status, delivery confirmations, and receipt matching
Support contract-to-payment workflow coordination with Legal team
Respond to sourcing and procurement requests, escalate as needed
Process contract amendments, top-ups, and expedited payment requests
Maintain communication between requesters, vendors, and finance

Requirements

4-5 years of experience in accounting, finance, or accounts payable roles
Strong proficiency with ERP systems (NetSuite experience highly preferred)
Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)
Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)
Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)
Advanced Excel/Google Sheets skills for data analysis and reporting
Ability to code transactions to appropriate GL accounts, departments, and cost centers
Understanding of payment methods (ACH, wire, virtual cards) and payment terms
Experience with multi-entity accounting and international payments
Comfortable learning and adopting new systems and AI tools for efficiency
Strong attention to detail with high volume transaction processing
Excellent written and verbal communication skills for vendor and employee interactions
Strong customer service orientation with ability to support internal stakeholders via Slack and email
Problem-solving mindset for troubleshooting payment, booking, and system issues
Ability to manage competing priorities and meet month-end deadlines
Self-starter who can work independently with minimal supervision
Collaborative team player comfortable working cross-functionally

Benefits

equity
company bonus or sales commissions/bonuses
401(k) plan
at least 10 paid holidays per year
flex PTO
parental leave
employee assistance program and wellbeing benefits
global travel coverage
life/AD&D/STD/LTD insurance
FSA/HSA and medical, dental, and vision benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payablecredit card reconciliationdata analysistransaction codingpayment methodsmulti-entity accountingexpense reimbursementsinvoice processingmonth-end close activitiespolicy compliance

Soft Skills

attention to detailcommunication skillscustomer service orientationproblem-solvingtime managementindependencecollaborationadaptabilityorganizational skillssupporting internal stakeholders