Executive Administrative Assistant
Apogee Engineering, LLC
full-time
Posted on:
Location Type: Office
Location: Tampa • Florida • United States
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Tech Stack
About the role
- Provide Management of the S&T Executive Office email, with executive-level messaging, as required.
- Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
- Manage travel, prepare travel itinerary, and provide meeting agendas, as required.
- Provide continuity in the executive's absence.
- Excellent Knowledge/Proficiency in TMT, DTS, Microsoft Office products, and SharePoint.
- Plan and coordinate administrative functions and provide information, assistance, and advice regarding official functions of the organization.
- Act as an interface with military, governmental, and private sector organizations for visits/matters on protocol, coordinating protocol issues arising from official functions.
- Conduct VIP and Visitor coordination with protocol for all official visits.
- Performs all office administrative duties at the General Officer/Flag Officer Level, including travel, managing calendar, scheduling meetings, managing phone calls, managing emails, and managing office supplies.
- Conducts data calls and workflow tasks in enterprise systems.
- Coordinates setup and execution of video teleconference (VTC) meetings in both open and secure environments.
Requirements
- Must be a US citizen
- Must possess and maintain a TS w/SCI eligibility
- Associate's Degree
- Minimum of 10 years of experience related to executive administration
- Experience using the Defense Travel System (DTS)
- Experience using Task Management Tool (TMT)
- Experience using SharePoint Portal
- Working-level knowledge of SOCOM systems for Form 14 Meeting Scheduler is highly desired.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive administrationtravel managementmeeting coordinationdata callsworkflow tasksvideo teleconferencingcalendar managementoffice administrationprotocol coordinationSOCOM systems
Soft Skills
communicationorganizationalinterpersonalproblem-solvingattention to detailtime managementadaptabilityconfidentialitycustomer serviceteam collaboration
Certifications
TS w/SCI eligibilityAssociate's Degree