Payroll and Tax Administrator

Apex Systems

Payroll & Tax Administrator responsible for payroll accuracy and compliance for 450+ employees across multiple states. Focusing on detailed payroll processes and supporting audits with a collaborative HR team.

Posted 4/29/2026full-timeRemote • Alabama, Arizona, Florida, Idaho, Kentucky, Louisiana, Mississippi, Missouri, Montana, Nevada, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Wisconsin • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $72,000 per yearWebsite

Tech Stack

Tools & technologies

C++

About the role

Key responsibilities & impact

Process biweekly payroll for 450+ employees across multiple states in ADP
Ensure accuracy across wages, benefits, garnishments, taxes, and deductions
Manage payroll tax setup, filings, and payments (federal, state, local)
Audit payroll data from multiple inputs (HR, benefits, finance) prior to processing
Maintain and update employee data within ADP
Serve as the go-to for payroll-related questions from employees and managers
Monitor integrations impacting payroll (benefits, expenses, etc.)
Support internal and external audits with payroll data and reporting
Partner with Accounting and leadership on payroll reporting and reconciliations
Maintain payroll records and ensure compliance with retention requirements
Help improve payroll processes, controls, and documentation
Support training on payroll and timekeeping processes

Requirements

What you’ll need

5+ years of payroll experience, ideally in a multi-state environment
Strong working knowledge of ADP Workforce Now (or similar system)
Deep understanding of payroll tax regulations and compliance
High attention to detail—you catch what others miss
Strong integrity and ability to handle confidential information
Solid Excel/Google Sheets skills (formulas, data review, analysis)
Ability to work independently and manage multiple priorities
Clear, professional communication style
Preferred: Certified Payroll Professional (CPP)
Associate degree in HR, Business, or related field

Benefits

Comp & perks

Multiple medical plan options, including HSA plans with employer contributions
Dental and vision coverage
Company-paid life and disability insurance
401(k) with company match
Generous paid time off and holidays
Employee Assistance Program (EAP) for confidential personal support
Optional coverage such as accident, critical illness, and pet insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingpayroll tax setuppayroll data auditingdata analysisExcelGoogle Sheetspayroll compliancewage calculationsbenefits administrationgarnishments management

Soft Skills

attention to detailintegrityconfidentialityindependent workcommunicationmulti-taskingproblem-solvingcollaborationtrainingprocess improvement

Certifications

Certified Payroll Professional (CPP)