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Licensing Specialist, Paralegal
Apex Service PartnersParalegal / Licensing Specialist managing claims and compliance for HVAC, Plumbing, and Electrical services. Supporting People Operations in the Midwest with legal and licensing responsibilities.
About the role
Key responsibilities & impact- Manage the general liability process in partnership with General Managers
- Assist with the intake, documentation, and coordination of claims, including general liability, auto, and employment-related matters
- Serve as a liaison with insurance carriers, adjusters, legal counsel, and internal stakeholders to ensure timely and accurate claim resolution
- Maintain complete and well-organized records of all claims and related correspondence
- Track, monitor, and manage renewal schedules for occupational, contractor, and state licenses
- Ensure licenses remain current and compliant with all applicable local, state, and federal regulations
- Prepare and review legal documents, correspondence, and reports related to claims and licensing
- Support the HR Director with subpoenas, EEOC inquiries, and other employment-related legal matters
- Generate routine and ad hoc reports related to claim status, trends, and compliance metrics
- Provide guidance and support to internal teams on claims procedures and licensing requirements as needed
Requirements
What you’ll need- Associate’s or Bachelor’s degree in Paralegal Studies, Business Administration, or a related field
- Paralegal certification preferred
- 1+ year of experience in legal support, insurance coordination, HR compliance, or a related role
- Working knowledge of general liability, auto liability, workers’ compensation, and employment law concepts
- Strong organizational, communication, and follow-up skills
- Demonstrated ability to handle confidential information with discretion and professionalism.
Benefits
Comp & perks- Health insurance
- Career development opportunities
- Paid time off
- Professional development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal supportinsurance coordinationclaims managementdocument preparationreport generationcompliance trackingrecord keepingclaims proceduresemployment lawworkers' compensation
Soft Skills
organizational skillscommunication skillsfollow-up skillsdiscretionprofessionalismliaison abilitiescoordination skillsattention to detailproblem-solvingteam support
Certifications
Paralegal certification