Finance Representative

Apex Global Solutions

Finance Representative organizing and processing client facility invoices and managing vendor communications. Ensure timely payments and support facility staff in a structured role.

Posted 7/2/2026full-timeMontebello • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Organize all client facility invoices and communication received so that it's forwarded to the correct senior in a timely manner
Keep facility staff and vendors informed as needed
Oversee and manage workflow for assigned facilities to ensure invoices get paid in a timely manner: Enter invoices into GP, Reconcile vendor accounts, Sort and handle incoming mail/correspondence, Run monthly P&Ls, Complete monthly projects/checklist, Management of Credit cards and other financial tools
Serve as point of contact for facility Vendors: Reach out to vendors for missing invoices, Process statements that are sent by vendors, Vendors point of contact for missing payments or questions regarding payments, Facilitating payments for sensitive vendors
Ensure transparent communication and a high caliber of customer service for all relevant stakeholders: Respond timely and accurately to all inquiries, Proactively address any barriers to efficient workflow both intra and interdepartmentally, Keep direct manager informed about deadlines as well as process implementation

Requirements

What you’ll need

Have basic computer knowledge and communication skills
Able to prioritize and meet deadlines
Able to operate independently
Attentive to detail
Organized
Able to learn new systems and policies
Possess excellent verbal and written communication skills

Benefits

Comp & perks

The chance to do meaningful work in a growth-focused environment
The opportunity to challenge yourself and learn new skills
Surround yourself with a smart, ambitious, motivated, supportive team

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Invoice EntryVendor Account ReconciliationMonthly P&L ReportingCredit Card ManagementBasic Computer Knowledge

Soft Skills

Attention to DetailOrganizational SkillsVerbal CommunicationWritten CommunicationDeadline Prioritization