Apex Companies, LLC

Project Accounting Analyst

Apex Companies, LLC

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Salary

💰 $26 - $27 per hour

Job Level

Mid-LevelSenior

About the role

  • Project Set-up & Maintenance
  • Ensure projects are set-up in the accounting system in a timely manner and in accordance with the client contract.
  • Review and ensure contract terms agree to information provided on Project Set-up form (PSF).
  • Maintain project-related records including contracts, change orders, PSF and other project related documents.
  • Ensure billing rates are set up in accordance with the contract and/or company guidelines.
  • Ensure change orders are processed in a timely manner.
  • Assist project managers to ensure revenue and cost budgets are set up properly.
  • Close out projects in a timely manner upon completion.
  • Invoicing
  • Review project expenses and ensure they are reflected correctly and calculated at correct rates.
  • Establish a regular routine for preparing invoices and submitting to project managers for review and approval.
  • Ensure all invoices and billings are prepared in accordance with contract and/or company guidelines.
  • Ensure all invoices are posted into the accounting system when submitting to clients.
  • Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly.
  • Ensure subcontractor invoices are entered in a timely manner and paid according to APEX’s pay-when-paid policy/guidance.
  • Collections
  • Establish a regular routine for “courtesy” follow-ups on invoices submitted to clients.
  • Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken.
  • Coordinate with Corporate Receivable staff regarding collections.
  • Track retainers and application of retainers to projects.
  • Monitor Projects and Project Financials
  • Review and work with project/division managers on an ongoing basis to address negative backlog, WIP balances, ensure accurate cost and revenue accruals, and validate revenue recognition.

Requirements

  • Associate's Degree or currently pursuing – preferably in Business Administration or Accounting.
  • Minimum of 3 years of office experience.
  • Project Accounting experience is a strong plus.
  • Highly organized and strong attention to detail.
  • Proficient in MS Office/Excel.
  • Well organized and able to track and report on information.
  • Multi-tasker and self starter.
  • Excellent written and verbal communication skills.
Benefits
  • Medical, dental and vision plan options.
  • Company-paid life, short, and long-term disability insurance.
  • 401k plan.
  • Paid time-off and holidays.
  • Cross-training and the ability to work on a variety of projects.
  • Other perks and incentives.
  • Working with the best and brightest in the industry.
  • 1,800+ employee national firm with 50+ locations across the US.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project accountinginvoicingbilling ratescontract managementfinancial reconciliationcost budgetingrevenue recognitionchange order processingWIP managementproject financials
Soft skills
highly organizedattention to detailmulti-taskerself-starterexcellent written communicationexcellent verbal communication
Certifications
Associate's Degree in Business AdministrationAssociate's Degree in Accounting