Office Manager – Team Assistant

apc members

Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.

Posted 4/12/2026full-timeHamburg • 🇩🇪 GermanyJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Organization of the back office
Invoice management
Preparatory bookkeeping
Assistance to management / Executive assistance
First point of contact for business partners in person, by email and phone
Appointment scheduling and external correspondence
Managing deadlines
Organizing the offices in Hamburg and Frankfurt, including supplies and equipment
Preparing outgoing invoices in collaboration with the respective apc project managers
Monitoring incoming payments and handling dunning/collections
Entering outgoing invoices into the apc accounting system
Acting as backup for company bank account management
Liaison with the tax advisor's financial accounting
Supporting the company's external presence
Formatting and editing PowerPoint presentations
Organizing internal and external events
Maintaining electronic and paper filing systems
Managing software licenses

Requirements

What you’ll need

Hands-on mentality and a solution-oriented approach
Completed vocational training in a commercial field or in hotel/hospitality management
Strong numerical aptitude
More than 2 years in a comparable role, including experience with DATEV
Excellent time management
Experience in administrative tasks
Strong organizational skills
Strong communication skills
Strong customer orientation
Fluent in German and English
Proficient in Microsoft Office 365

Benefits

Comp & perks

A dynamic, creative and family-like working environment with motivated colleagues
Flat hierarchies, open communication and short decision-making processes
Various working-time models and occasional mobile/remote working
Career development opportunities through training and further education
In addition to salary, we offer financial benefits such as pension plans, commuting allowance and health benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoice managementbookkeepingappointment schedulingdunningcollectionsPowerPoint formattingelectronic filing systemspaper filing systemsDATEVMicrosoft Office 365

Soft Skills

solution-oriented approachnumerical aptitudetime managementorganizational skillscommunication skillscustomer orientationhands-on mentality

Certifications

vocational training in commercial fieldvocational training in hotel/hospitality management