Office Manager – Team Assistant
apc members
full-time
Posted on:
Location Type: Hybrid
Location: Hamburg • Germany
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About the role
- Organization of the back office
- Invoice management
- Preparatory bookkeeping
- Assistance to management / Executive assistance
- First point of contact for business partners in person, by email and phone
- Appointment scheduling and external correspondence
- Managing deadlines
- Organizing the offices in Hamburg and Frankfurt, including supplies and equipment
- Preparing outgoing invoices in collaboration with the respective apc project managers
- Monitoring incoming payments and handling dunning/collections
- Entering outgoing invoices into the apc accounting system
- Acting as backup for company bank account management
- Liaison with the tax advisor's financial accounting
- Supporting the company's external presence
- Formatting and editing PowerPoint presentations
- Organizing internal and external events
- Maintaining electronic and paper filing systems
- Managing software licenses
Requirements
- Hands-on mentality and a solution-oriented approach
- Completed vocational training in a commercial field or in hotel/hospitality management
- Strong numerical aptitude
- More than 2 years in a comparable role, including experience with DATEV
- Excellent time management
- Experience in administrative tasks
- Strong organizational skills
- Strong communication skills
- Strong customer orientation
- Fluent in German and English
- Proficient in Microsoft Office 365
Benefits
- A dynamic, creative and family-like working environment with motivated colleagues
- Flat hierarchies, open communication and short decision-making processes
- Various working-time models and occasional mobile/remote working
- Career development opportunities through training and further education
- In addition to salary, we offer financial benefits such as pension plans, commuting allowance and health benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoice managementbookkeepingappointment schedulingdunningcollectionsPowerPoint formattingelectronic filing systemspaper filing systemsDATEVMicrosoft Office 365
Soft Skills
solution-oriented approachnumerical aptitudetime managementorganizational skillscommunication skillscustomer orientationhands-on mentality
Certifications
vocational training in commercial fieldvocational training in hotel/hospitality management