Finance & Administration Specialist

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Finance and Administration Specialist overseeing contractual and financial functions for nonprofit advancing housing justice. Ensuring compliance, accuracy, and operational excellence.

Posted 7/28/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $65,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in contract management and compliance, with a strong focus on accuracy and attention to detail in financial processes. Proficient in utilizing contract management systems and financial tools to support operational functions and maintain effective communication with stakeholders.

Highest-signal resume keywords

Contract DraftingCompliance ManagementFinancial ReconciliationSalesforce ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementFinancial ProcessesDocument ReviewData AnalysisRecord Keeping

Soft Skills

Effective CommunicationOrganizational SkillsProblem Solving

Tools & Technologies

SalesforceNexoniaDocLinkMicrosoft Office SuiteFinancial Management Tools

Industry Keywords

Contractual LanguageNYC Housing MarketVoucher SystemsLegal OperationsCompliance-Driven Environment

About the role

Key responsibilities & impact

Draft, review, and facilitate the execution of agreements with property owners, brokers, and external vendors, ensuring compliance, accuracy, and timeliness.
Maintain comprehensive records of all contractual documents, amendments, and key milestones, leveraging organizational systems to monitor deadlines and obligations.
Verify banking details, process payments promptly, and record all transactions with precision.
Oversee incentive payments and reimbursements, ensuring all requisite documentation and approvals are secured in accordance with organizational policies.
Design, develop, and maintain comprehensive dashboards, reports, and tracking systems across platforms such as Salesforce, Nexonia, DocLink, and other financial management tools.
Support the organization’s operational functions, including maintaining confidential files, coordinating logistics, and managing general office procedures to sustain an efficient and professional work environment.
Act as a liaison between internal teams and external partners, fostering effective communication and ensuring contractual and financial compliance across all organizational activities.

Requirements

What you’ll need

Bachelor’s degree or equivalent professional experience in contract management, legal operations, finance, or a related field.
Minimum of 2 years’ experience in a compliance-driven environment, with demonstrated expertise in contract drafting, review, and administration.
Exceptional attention to detail with a proven ability to manage complex contractual and financial processes accurately.
Tech-savvy and quick to learn new digital tools and systems; Proficiency with contract management systems, Microsoft Office Suite, Salesforce, Nexonia, DocLink, and financial reconciliation tools.
Familiarity with legal terminology and contractual language is highly desirable.
Knowledge of the NYC housing market and voucher systems is advantageous.

Benefits

Comp & perks

Health, dental, and vision insurance
401(k) with 4% employer match
Generous paid time off
Summer Fridays in August
Professional development opportunities
Current wellness perks: Weekly yoga classes, ClassPass subscription etc.