Operations Coordinator

Anthesis Group

Operations Coordinator supporting effective day-to-day running of agency’s operational functions. Working at a global brand communications agency specializing in positive impact and brand development.

Posted 7/14/2026full-timeBarcelona • 🇪🇸 SpainMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination and administration capabilities, with a focus on maintaining accurate project information, budgets, and timelines. Proficient in supporting operational processes and improving workflows within a creative agency or consultancy environment.

Highest-signal resume keywords

Project CoordinationWorkflow ManagementStakeholder ManagementReporting Tools ProficiencyProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationBudget ManagementRevenue ForecastingInvoice PreparationOperational Reporting

Soft Skills

Organisational SkillsAttention to DetailProblem-SolvingCommunication SkillsCollaborative Approach

Tools & Technologies

SpreadsheetsBusiness SystemsReporting Tools

Industry Keywords

Creative AgencyConsultancyProfessional ServicesOperational Best PracticesEmployee Engagement

About the role

Key responsibilities & impact

Coordinate project setup and job creation in collaboration with Client Services and Project Finance teams.
Ensure project information, budgets, timelines, and billing details are accurately maintained within internal systems.
Support Client Services and Finance teams with project administration and workflow management.
Maintain project pipeline reporting and assist with revenue forecasting activities.
Monitor Work in Progress (WIP) reports and support regular project review processes.
Track project status and ensure key milestones and operational requirements are completed on time.
Support invoice preparation and billing administration.
Assist with project audit requirements and compliance processes.
Support project profitability and utilisation reporting.
Work with Client Services and Resourcing teams to improve project margins and overall financial performance.
Identify opportunities for process improvement and support the implementation of operational best practices.
Raise, manage, and track Purchase Orders (POs) across suppliers and vendors.
Produce regular operational reports, dashboards, and business performance updates for leadership teams.
Maintain accurate records across operational systems and databases.
Document, review, and improve internal processes and workflows.
Support operational projects and continuous business improvement initiatives.
Provide support on ad-hoc operational requests and projects across Anthesis.
Coordinate recruitment activities in partnership with Heads of Department and the People & Development team.
Manage onboarding and offboarding processes for new starters and leavers.
Support employee inductions and agency orientation programmes.
Assist with performance review administration and training coordination.
Support employee engagement initiatives and activities that contribute to a positive agency culture.

Requirements

What you’ll need

Proven experience in operations, project coordination, project administration, or a similar role.
Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
Experience supporting project administration, workflows, or business operations.
Excellent attention to detail and problem-solving abilities.
Strong communication and stakeholder management skills.
Confident working with reporting tools, spreadsheets, and business systems.
Proactive, collaborative, and adaptable approach to work.
Experience working within a creative agency, consultancy, or professional services environment is desirable.

Benefits

Comp & perks

Work within a highly motivated team in an innovative and rapidly growing global company
Opportunity to have a direct impact and be a key part of the growth and development of the business and the team
Competitive salary in line with, experience and skills
Competitive benefits including flexible working, 25 days holiday and two volunteering days off and the day off for your Birthday!
Cooperative, supportive and open working atmosphere.