Associate, Event Planning

Antares Capital LP

Event planning associate coordinating conferences, sponsorships, and client events for Antares Capital, an investment management firm. Managing vendors, budgets, registrations, logistics, and attendee communications across New York or Chicago offices.

Posted 8/7/2026full-timeNew York City • Illinois, New York • 🇺🇸 United StatesJuniorMid-Level💰 $105,000 - $135,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event coordination, including managing logistics, budgets, and stakeholder communications for client events and conferences. Proficient in using project management tools and technologies to enhance event execution and attendee experiences.

Highest-signal resume keywords

Event CoordinationProject ManagementRelationship ManagementBudget TrackingMicrosoft Office Suite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationLogistics ManagementBudget TrackingVendor ManagementProject Management

Soft Skills

Organizational SkillsCommunication SkillsCollaboration Skills

Tools & Technologies

Monday.comCventCRM ToolsMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPoint

Industry Keywords

Client EventsConferencesSponsorshipsFinancial ServicesInvestment Management

About the role

Key responsibilities & impact

Support the VP of Client Events in executing Antares' client event strategy, primarily for third-party conferences and sponsorships
Maintain the firm's event and conference calendar and communicate updates to internal stakeholders
Manage the conference sponsorship program, including registrations, sponsorship deliverables, exhibitor requirements, vendors, budgets, expenses, logistics, and on-site execution
Support proprietary investor events, executive meetings, and select internal events
Develop project timelines and monitor milestones
Coordinate invitations, branding, presentations, signage, attendee communications, and event follow-up
Build relationships with internal partners and external service providers
Use Monday.com, Cvent, and CRM tools to manage workflows, registrations, and attendee information
Track attendance, budgets, sponsorship deliverables, event metrics, and stakeholder feedback for reporting and improvement
Contribute ideas to improve conferences, sponsorship activations, client events, and attendee experiences

Requirements

What you’ll need

Bachelor's degree
3–5 years of experience coordinating marketing events, conferences, sponsorships, or client events within investment management, financial services, or another professional services environment
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent organizational, project management, and communication skills
Experience coordinating conferences, sponsorships, or client events from planning through execution, including logistics, vendor management, and budget tracking
Strong relationship management skills and ability to collaborate across teams and external partners
Experience using project management and event technology platforms such as Monday.com or similar
Interest in leveraging AI and emerging technologies to improve productivity and event execution
Willingness to travel as needed
Advanced Microsoft Office skills: Word, Excel, Outlook, and PowerPoint
Must have unrestricted authorization to work in the United States
Must be willing to comply with pre-employment screening, including drug testing, reference verification, and background check
Preferred: experience supporting conference sponsorships or experiential marketing programs within financial services or asset management
Preferred: prior experience with Cvent
Preferred: experience with Monday.com
Preferred: experience with graphic design applications
Preferred: experience using web management tools

Benefits

Comp & perks

Discretionary annual bonus based on company, business unit and individual performance
Medical coverage
Dental coverage
Vision coverage
Employer-paid short- and long-term disability insurance
Employer-paid life insurance
401(k)
Profit sharing
Paid time off
Maven family & fertility benefit
Parental leave, including adoption, surrogacy, and foster placement
Other voluntary benefits