Executive Administrative Assistant
Anchorage Digital
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy.
- Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines.
- Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations.
- Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. Serve as a secondary point person for overall offsite coordination.
- Support the planning and execution of NYC-based events (if local to NYC).
Requirements
- Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-paced environment like investment management, consulting, financial services, fintech, or a technology startup.
- Strong proficiency in calendar management (effectively managing executive calendars that are both market-facing and internal for a later stage private company), travel coordination (domestic and international), and expense reporting software.
- Proactive problem-solving skills, a 'can-do' attitude, and the ability to understand nuance and exercise judgment.
- Comfortable working independently and as part of a team; ability to work autonomously.
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Google Slides) for slide deck creation, data analysis, and document preparation.
- Excellent mastery of tools and systems (e.g., Slack, Notion).
- Experience supporting event or offsite logistics.
- Experience in project management and cross-functional coordination.
- Based on the East Coast, with proximity to NYC preferred.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationexpense reportingevent logisticsproject managementcross-functional coordination
Soft Skills
proactive problem-solvingcan-do attitudejudgmentindependenceteam collaboration